Project Assistant

Dave Jones LLC•Madison, WI

11d•$22 - $25•Hybrid

About The Position

We're looking for a Project Assistant who can be a true swiss army knife — someone who thrives on variety and isn't afraid to wear a lot of hats. This is a unique opportunity to split your time supporting both our Residential and Commercial New Construction teams, giving you broad exposure across the business and a front-row seat to how projects come together from both sides. You'll work closely with Project Coordinators and Project Managers in each department, providing the administrative backbone that keeps jobs moving — from inspections and job packets to project documentation and day-to-day problem solving. If you're organized, adaptable, and energized by a role that changes day to day, this is a great way to build a foundation in construction administration with a company that's growing fast and promotes from within.

Requirements

High school diploma or equivalent required
1 year of office experience preferred
Valid driver's license
Strong communication skills, both written and verbal
A proactive, detail-oriented, "figure it out" mindset
Comfortable multitasking and shifting priorities across two busy departments
Proficiency with Microsoft Office

Nice To Haves

construction experience is not required — we'll teach you the trade side

Responsibilities

Receive inspection requests and coordinate with municipalities to schedule inspections for the Residential & Commercial teams
Create job folders and packets — print plans and build job packets for Construction Coordinators to complete project takeoffs
Track builder portals for required project documents (cabinet plans, appliance specs, spec books) to ensure the field has everything needed to complete projects
Assist vendor delivery drivers with directions or access to jobsites as needed
Take on miscellaneous projects and duties across the Residential & Commercial Department
Provide a flexible, go-to resource for both departments as needs arise