Project Assistant

the Client•Sweetwater, TX

18h•Onsite

About The Position

This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested, as well as general administrative support for company projects.

Requirements

Proficient in Microsoft Word, Excel, Access, and PowerPoint.

Nice To Haves

Applicable office/clerical experience.

Responsibilities

Organize and maintain project files, filing system, and project communications.
Provide data entry for projects.
Track status of projects and produce monthly progress reports; maintain tracking system for projects.
Update record copies, engineering project documentation, and changes.
Provide information to facilitate questions regarding projects and prepare research information.
Record minutes from Project Manager/team meetings.
Answer phones and direct calls.
Sort incoming mail.
Collect and distribute client bills and invoices.
Type memos, correspondence, reports, and other documents as requested.
Coordinate travel arrangements and any other internal services for various project needs.
Prepare outgoing mailings and labels, including e-mail and fax.
Reserve conference rooms and coordinate client, vendor, and/or supplier presentations, meetings, and interviews, including set-up and cleanup.
Schedule and set-up client interviews, presentations, and other meetings as requested.
Order and maintain supplies.
Update the project calendar and roster.
Assist in clerical needs on projects.
Maintain data entry of project contact list and project execution plans.
Perform other duties as assigned.
Comply with all policies and standards.