Project Assistant

Pinchin in Canada•Dartmouth, NS

9d•Onsite

About The Position

Pinchin is hiring a Project Assistant for our Dartmouth, NS office. Pinchin makes buildings and environments better. We are a multidisciplinary engineering and consulting firm with offices across North America. Our teams bring together expertise in environmental services, compliance, building science and resiliency, occupational health and safety, sustainability, and engineering. We help clients create safe, healthy, and higher performing places through solutions that reflect innovation, care, and deep technical insight. At Pinchin, we empower our people uphold unwavering principles and work with purpose to create better outcomes for our clients, communities, and environments.

Requirements

Diploma or degree in a relevant field, along with experience in an administrative, office coordination, reception, or customer service role.
Strong communication, organizational, and multitasking skills, with the ability to manage competing priorities and deadlines while maintaining a high level of accuracy.
Professional, approachable, and customer-focused, with the ability to interact confidently with clients, contractors, visitors, and internal teams.
Proficiency with Microsoft Office (Word, Excel, PowerPoint, and Outlook), along with the ability to learn project management and laboratory information systems.

Nice To Haves

Experience supporting technical, environmental, laboratory, or consulting teams is considered an asset.
A valid driver's license and access to a vehicle is considered an asset.

Responsibilities

Ensure client deliverables are accurately formatted and quality control requirements have been completed, while coordinating the timely assembly and delivery of reports, proposals, and other client documentation.
Provide administrative support to project teams, including invoicing and billing, project setup and data entry, scheduling, meeting coordination, and general project administration.
Serve as the primary point of contact for the Dartmouth office reception area by greeting clients, contractors, and visitors, answering and directing incoming calls, and coordinating incoming and outgoing courier packages and mail.
Provide administrative support to the Dartmouth Asbestos including receiving samples, completing chain of custody (COC) documentation, processing payments, maintaining records, and assisting clients and contractors dropping off samples for laboratory analysis.
Act as a corporate liaison, supporting office operations and various company-wide initiatives while maintaining a professional and positive image of Pinchin.