Project Assistant
About The Position
Assists in special project work for practice group. Demonstrates an in-depth understanding of the functionality of various databases and/or system(s) used to perform daily tasks. Analyzes, enters, and maintains client/matter and subject/case matter information into databases according to legal team, practice group, or department procedures. Reviews, maintains, and performs database and other system searches to locate and retrieve documents and information. Assists with compiling, reviewing, summarizing, and coding pertinent documents for litigation and discovery projects. Sets up client files for complex projects throughout the practice group, including documents to be used for litigation activities such as depositions, productions, and/or trial exhibits. May participate in the preparation of physical set up of trial materials, exhibit sets, and supplies to be used during trial; may also provide onsite trial support in the form of preparation of materials needed in court, retrieval of documents and files from internal/external systems. Assists with daily docketing activities such as calendaring dates, de-docketing dates, creating new database records, and preparing docket reports, as instructed by legal teams. Provides information necessary to meet client-billing requirements to billing & collections team members (client matter numbers, contact info, budget information, etc.). Processes vendor invoices (local counsel, expert witness, third-party vendors). Prepares routine/template documents utilizing document assembly software (e.g., HotDocs) and data from case management systems and other resources. Modifies electronic data files to create files for specific database applications. Links images and other digital files to database records. May assist on paper and/or electronic data collection projects. May upload data and documents to client-owned databases. May communicate with clients, other counsel, or outside parties to request or provide information under the direction of an attorney, other timekeeper, and/or supervisor.
Requirements
- High school diploma or general education degree (GED)
- Minimum two years related experience and/or training, or equivalent combination of education and experience
- Proficient with Microsoft Office Suite
- Proficient with database usage
Responsibilities
- Analyze, enter, and maintain client/matter and subject/case matter information into databases.
- Review, maintain, and perform database and system searches to locate and retrieve documents and information.
- Compile, review, summarize, and code pertinent documents for litigation and discovery projects.
- Set up client files for complex projects.
- Participate in the preparation and physical setup of trial materials, exhibit sets, and supplies.
- Provide onsite trial support.
- Assist with daily docketing activities, including calendaring and creating database records.
- Provide information for client-billing requirements.
- Process vendor invoices.
- Prepare routine/template documents using document assembly software.
- Modify electronic data files for specific database applications.
- Link images and digital files to database records.
- Assist on paper and/or electronic data collection projects.
- Upload data and documents to client-owned databases.
- Communicate with clients, other counsel, or outside parties to request or provide information.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
