Project Assistant

ENTRUST • San Antonio, TX

4d • Remote

About The Position

The Project Assistant provides administrative and project support to the Business Unit and Project Managers, helping improve operational efficiency and team productivity. The role manages task workflows, tracks permits, maintains project systems, and supports scheduling, data analysis, and database management. It works across project managers, engineers, internal teams, and external agencies to keep project information, deliverables, and teams aligned. Preferred location: San Antonio, Texas.

Requirements

• 1–3 years of experience in database management, project administration, or a related field.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational skills and high attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

Nice To Haves

• Associate’s or Bachelor’s degree.
• Advanced Excel skills.
• Experience with Microsoft Access.
• Experience with Microsoft Project.
• Experience with project or task management tools.
• Familiarity with engineering, construction, or technical project workflows.
• Experience with permitting processes or compliance documentation.
• Ability to analyze data and generate clear, actionable insights.

Responsibilities

• Perform data analysis, data entry, and database management, including creating reports and formulas using Vision, Excel, and SharePoint.
• Maintain and update project needs, coordinating with project managers and engineers to ensure the accuracy of progress, milestones, and deliverables.
• Manage Jira databases and workflows, including creating, assigning, and tracking tasks and developing dashboards and reports to monitor team workload and progress.
• Track permits by maintaining logs and status trackers, coordinating with internal teams and external agencies, and providing timely updates to project leadership.
• Support project scheduling, deliverable tracking, proposal preparation, and invoicing activities.
• Research, prioritize, and follow up on incoming issues and concerns for Project Managers and Business Unit leadership.
• Assist with engineering-related documentation, reporting, and process improvements to enhance team efficiency.
• Manage special projects for the Business Unit and provide backup support to the Administrative Assistant as needed.
• Perform other miscellaneous job-related duties as assigned.

Benefits

• Company-sponsored medical, dental, and vision plans.
• 401(k) plan with company match.
• Tuition reimbursement.
• Generous paid time off; full-time employees are eligible to earn PTO hours.
• Flexible work schedules.
• Voluntary life, disability, critical illness, accident, and hospitalization plans.
• HSA or FSA medical accounts and FSA dependent care and transportation/parking accounts.
• May be eligible for a discretionary bonus as determined by the company.
• Opportunities for professional growth and career development.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed