Project Assistant

Bird Construction•Calgary, AB

34d•Onsite

About The Position

The Project Assistant is accountable for assisting with documentations, day-to-day activities, project administration duties and helping to minimize the task work done by the Project Manager, Project Coordinator, Estimator and Superintendent. This position is based in Calgary, AB. Positions may be site based as required.

Requirements

Minimum 3 years’ administrative experience
Previous construction experience considered an asset
Experience with tracking documentation in a database, such as Procore, Bluebeam, SharePoint, or Viewpoint
Superior computer skills in Microsoft Office Word, Excel, and Power Point
Ability to learn and adapt to changing systems, technology, and procedures
Confident, detail orientated, enthusiastic and positive team player
Superior interpersonal, organizational, and analytical skills
Flexible and able to manage multiple priorities simultaneously; meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment
Effective and efficient problem solving and decision-making skills; thoughtful, proactive, and creative
Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in a challenging, fast-paced environment
Ability to forge, grow and maintain positive relationships with multiple groups
Strong written and oral communication skills
Ability to work within tight deadlines and prioritization of work to achieve them
Strong analytical, critical thinking, problem-solving skills, and a high degree of accuracy and attention to detail

Responsibilities

Assist with project related documents in a timely manner and maintain up-to-date and accurate tracking logs.
Generate and manage the review and issuance of Subcontract Agreements ensuring all relevant documentation is provided and meets Bird’s requirements; follow up with trades to obtain all relevant contract documentation, review and ensure Bonds and Certificates of Insurance are accurate and meet Bird requirements.
Process all change management documentation in applicable systems, always ensuring accuracy.
Maintain organized project files in accordance with company’s Project File Structure.
Attend meetings and record and distribute minutes of meeting.
Expedite or coordinate information submitted by owner, consultants, trades, and suppliers.
Assist with Operations and Maintenance (O&M) Manuals at closeout.
Assist project team members by taking initiative to minimize and complete tasks and ensure accurate document control practices and procedures are followed.
Maintain effective communications to ensure all stakeholders are informed and up to date.
Partner with project team members and other stakeholders to identify, develop, implement, and support cost-effective project delivery.