Project Assistant

the Client•Atlanta, GA

1d•Onsite

About The Position

The Project Assistant will primarily provide executive-level administrative support for the Global Practice Manager and Leadership team to ensure continuity of daily global practice or regional office functions and operations. This position will also occasionally provide administrative project execution support.

Requirements

Ability to work independently, demonstrating accuracy, reliability, organization, and problem-solving skills.
Knowledge of Microsoft Word, Excel, Access, and PowerPoint.
Excellent organizational skills, attention to detail, communication skills, and ability to handle multiple tasks.
Demonstrated ability to communicate with all levels within an organization.
High School Diploma/GED required.
Minimum 8 years of relevant experience.
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Responsibilities

Provide high-level administrative support to Global Practice Manager and Leadership Team.
Facilitate smooth communication between Global Practice leader and group, and internal and external clients. This may include other leadership members, company executives, client executives, government officials, media, and internal employees.
Assist Global Practice Manager and leadership team with calendar management, expense reports, travel, meeting coordination, and signature routing as requested.
Responsible for handling sensitive and confidential information.
Provide general administrative support for company projects.
Responsible for gathering, compiling, verifying, and analyzing information to prepare documents such as memos, letters, emails, reports, and presentations.
Organize and maintain project files, filing system and project communications.
Provide data entry or other clerical needs on projects.
Provide support in updating record copies, engineering project documentation and changes.
Maintain the security and confidentiality of calendars, files, records and files.
Provide complex screening, fielding, prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely manner.
Prepare a variety of communications including emails, meeting agendas, and meeting minutes.
Facilitate document approvals and processing which includes but not limited to invoices, contracts and other confidential documents.
Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets.
Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
Manage the logistics of large group events.
Evaluate bids and negotiate contracts of significant value for meeting and celebration venues.
Oversee catering and conference room management for division meetings and events.
Arrange conference calls and related conference room set-up.
Coordinate with IT to ensure A/V equipment is in working order.
Prepare outgoing mailings and labels, including e-mail and fax.