Project Assistant

Wohlsen Construction • Manheim Township, PA

6d • Onsite

About The Position

As a Project Assistant, you will provide support to the Project Teams.

Requirements

• High school graduate/GED or equivalent work experience.
• Minimum of five years’ experience in a technical office environment.
• Proficient with Microsoft Office software systems Word, Excel, Outlook, and PowerPoint.
• Capable to work computer, keyboard, and mouse, operate printer, fax machine, copy machine and scanner. Ability to operate basic office equipment like phone and calculator.

Nice To Haves

• Familiarity with ASTA, Bluebeam, DocuSign and CMIC is a plus.

Responsibilities

• Process project related documents i.e., contracts, change orders, RFIs, AIAs, minutes, close-out documentation, archiving, etc.
• Process correspondence, letters, and reports.
• Assist Project Manager on bid days.
• Contact external partners to obtain correct complete required paperwork.
• Handle accounting elements of the Project including processing invoices, join checks, stored materials or assigning phase.
• Set-up and maintain manual and electronic filing systems per Wohlsen standards.
• Answer phones, take messages, schedule appointments.
• Organize and direct Project Team on routine tasks and general information.
• Schedule and organize time, i.e., setting priorities
• Work with others in a team environment to accomplish the task at hand.
• Order and maintain office supplies and equipment. Distribute supplies when delivered.
• Sort, and distribute incoming and outgoing materials.
• Replenish postage meter. Coordinate distribution services (FedEX, UPS, etc.).
• Coordinate with building security firm to establish safety measures.
• Greet visitors to office and notify appropriate staff of visitor’s presence and cover switch board, as needed.
• Occasional travel to a job site or other Wohlsen office is required, including transporting of items between offices.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED