Project Assistant (SATCOM)

Centurum • San Diego, CA

5d • Onsite

About The Position

Centurum is seeking a Project Assistant with two (2) years of experience to provide administrative and operational support to project managers and teams, ensuring the smooth execution of projects. This role involves updating project plans, distributing meeting minutes, following up on tasks, and researching information for project reports. Key responsibilities include managing project documentation (ECRs, ECOs), coordinating meetings and calendars, assisting with project setup and closing, acting as a communication liaison, and supporting budget tracking, expense management, invoicing, and procurement.

Requirements

• 2 years’ current or other relevant experience supporting Executive staff as well as Program Managers and Engineers with document preparation and presentation, communications, scheduling, maintaining office standards and records, meetings support, and maintaining business protocols in an office environment
• Strong multitasking skills to handle various tasks and deadlines simultaneously
• Excellent verbal and written skills for reporting and stakeholder coordination
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software (e.g., Asana, Jira)
• Ability to monitor, update, and maintain accurate records
• Coordinate and schedule meetings, conference calls and appointments for office staff.
• Working knowledge of company’s Supply Chain Risk Management (SCRM) policies and procedures
• Knowledge of company policies and procedures, and a familiarity with the business operations of assigned office/group
• High School Diploma or equivalent
• Must be able to communicate effectively in English, both verbally and in writing.
• Must be able to interface effectively with all levels of technical and management personnel.
• Required to have and maintain a Secret US DoD security clearance.

Nice To Haves

• Bachelor’s degree is preferred.

Responsibilities

• Updating project plans and trackers
• Taking and distributing meeting minutes
• Following up with team members on assigned tasks
• Research information for project reports
• Documentation Control – Including but not limited to Engineering Change Request (ECR), Engineering Change Order (ECO), creating, updating, and filing project documents, reports, and presentations using tools like MS Office or specialized PM software
• Coordinating meetings, setting up conferences, managing calendars, and ensuring team members are aware of upcoming deadlines
• Assisting with project setup, monitoring, and closing, including organizing project information and data analysis
• Acting as the main point of contact between team members, clients, and vendors to facilitate communication
• Assisting with estimating, tracking expenses, invoicing, and procurement

Benefits

• Health Insurance - Centurum provides insurance for employee and dependent in a comprehensive package. Coverage for vision care is included. This option is available on a cost-sharing basis.
• Dental Insurance - Available in conjunction with Health Insurance for an additional cost. Provides oral maintenance care for employee and dependent.
• Basic Life Insurance - Company provided benefit for all full-time employees.
• Supplemental Life Insurance - Optional life insurance coverage to employees at group rates.
• Dependant Life Insurance - Optional coverage for dependents at a group rate.
• Long Term Disability Insurance - Optional coverage available to employees at group rates.
• Vacation and Sick Leave - Leave accrual is determined by length of service.
• Holidays - The company observes ten paid holidays each year.
• Retirement 401(k) Plan - Centurum’s corporate benefits package includes 401K with a company bi-weekly match and a year-end profit sharing company match for all eligible employees. Investments can be made into selected funds under this plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED