Project Assistant Onboarding- Mission Critical

Layton Construction Company•Owasso, OK

About The Position

The Onboarding Coordinator manages and facilitates the new-hire onboarding process to support a smooth, compliant, and engaging transition into Layton Construction and the jobsite. The role is a primary point of contact for new employees arriving at a jobsite and helps introduce them to the organization and project while ensuring compliance with company, client, and project-specific requirements. It partners with Human Resources, project teams, and leadership to standardize onboarding, reinforce safety and security standards, and support workforce integration into Layton’s Mission Critical business unit. The position supports onboarding for craft and professional employees, including first-day orientation, a 90-day learning plan, and ongoing education and training. It also develops standardized processes suited to mission-critical operations and ensures that project-specific safety and security requirements are incorporated. The role provides employees with guidance on HR policies, procedures, contacts, and company resources, and contributes to process improvements. The position involves regular computer and office-equipment use and work on construction sites, where required PPE must be worn in safety-sensitive areas. Physical demands include constant walking and moving materials such as computers, and lifting up to 20 pounds.

Requirements

At least 2 years of experience in HR coordination, onboarding, or administrative support.
Strong organizational skills and the ability to manage multiple priorities.
Excellent written and verbal communication skills.
Positive attitude when responding to questions or when plans change.
Ability to deliver engaging group presentations and training.
High attention to detail and commitment to accuracy.
Proficiency in Microsoft Office Suite and in creating documents, presentations, and procedures.
Ability to work independently and collaboratively in a fast-paced, project-driven environment.
Customer-service mindset focused on a positive employee experience.
Ability to collaborate and take direction from site leadership and Human Resources in a constantly changing environment.
Ability to wear required PPE, including a hard hat, vest, safety glasses, and boots, when needed in safety-sensitive construction-site areas.
Ability to lift up to 20 pounds and walk constantly, including while moving materials such as computers.

Nice To Haves

Construction industry experience.
Mission-critical project experience.

Responsibilities

Champion “The Layton Way” by delivering predictable outcomes for internal teams, external teams, and customers.
Work with honesty, unity, safety, and quality to uphold “Constructing with Integrity.”
Deliver onboarding that covers the prestart welcome, first-day welcome, site-specific processes, FAQs and contacts, the 90-day plan, campus rules, safety requirements, and other expectations.
Serve as the primary point of contact for onboarding inquiries from internal staff and new hires, under the direction of site leadership and Human Resources.
Partner with project teams to introduce new employees to jobsite processes, systems, and key contacts.
Coordinate and facilitate onboarding for craft and professional hires, including first-day onboarding, 90 days of learning, and continuing education and training needs.
Develop and implement standardized onboarding processes tailored to Layton’s mission-critical operations across campuses.
Integrate project-specific safety and security standards into onboarding procedures, including access badges, NDAs, and clearances.
Work with hiring managers, HR staff, and field leadership to deliver a seamless onboarding experience.
Guide employees on HR policies and where to direct questions about policies, procedures, and company resources.
Assist with initiatives to improve onboarding efficiency and effectiveness.