Project Assistant Onboarding- Mission Critical

Abbott Construction•Owasso, OK

About The Position

The Onboarding Coordinator manages and facilitates the new-hire onboarding process to ensure a smooth, compliant, and engaging transition into Layton Construction and the jobsite. Serving as a first point of contact for new employees arriving on site, the role provides a positive introduction to the organization and project while ensuring compliance with company, client, and project-specific requirements. The position partners with Human Resources, project teams, and leadership to standardize onboarding, reinforce safety and security standards, and support workforce integration into Layton’s Mission Critical business unit. The role coordinates onboarding for craft and professional employees, from pre-start and first-day orientation through the 90-day learning period and ongoing education and training. It develops standardized processes tailored to mission-critical operations across campuses, incorporates project-specific safety and security requirements, and helps employees find guidance on company policies, procedures, and resources.

Requirements

At least 2 years of experience in HR coordination, onboarding, or administrative support.
Strong organizational skills and the ability to manage multiple priorities.
Excellent written and verbal communication skills.
A positive attitude when responding to questions or when plans change.
Skill in delivering engaging group presentations and trainings.
High attention to detail and commitment to accuracy.
Proficiency in Microsoft Office Suite and in creating documents, presentations, and procedures.
Ability to work independently and collaboratively in a fast-paced, project-driven environment.
Customer-service mindset focused on creating a positive employee experience.
Ability to collaborate and take direction from site leadership and Human Resources in a constantly changing environment.
Ability to wear required personal protective equipment, including a hard hat, vest, safety glasses, and boots, when needed in safety-sensitive areas.
Ability to lift up to 20 pounds and walk frequently, including while moving materials such as computers.

Nice To Haves

Construction industry or mission-critical project experience.

Responsibilities

Champion “The Layton Way” by delivering predictable outcomes for internal teams, external teams, and customers.
Work with honesty, unity, safety, and quality to deliver “Constructing with Integrity.”
Deliver an engaging onboarding experience covering the pre-start welcome, first-day welcome, site-specific processes, FAQs and contacts, the 90-day plan, campus rules, safety requirements, and other expectations.
Serve as the primary point of contact for onboarding inquiries from internal staff and new hires, under the direction of site leadership and Human Resources.
Partner with project teams to introduce new employees to jobsite processes, systems, and key contacts.
Coordinate and facilitate onboarding for craft and professional employees through their first day, 90 days of learning, and continued education and training.
Develop and implement standardized onboarding processes tailored to Layton’s mission-critical operations across campuses.
Integrate project-specific safety and security standards into onboarding procedures, including access badges, NDAs, and clearances.
Work with hiring managers, HR staff, and field leadership to support a seamless onboarding experience.
Guide employees on HR policies and direct them to contacts for questions about policies, procedures, and company resources.
Assist with process-improvement initiatives to enhance onboarding efficiency and effectiveness.