Project and Safety Coordinator
About The Position
Creates, maintains, and updates contract or program project files, records, and plans. Generates safety documentation and creates system for tracking compliance. Maintains meeting minutes, schedules, appointments, and communicates updates to stakeholders. Organizes logistics, manages calendars, and handles administrative tasks to keep projects on track. Identifies potential project issues, tracks risks, and helps find solutions. Assists with scheduling travel and meetings for Program Managers and VP. Maintains electronic files, prepares documents, presentations, and reports. Reviews injury reports and assists with filing and completion of reports in online system. Schedules safety training sessions and tracks employee participation, including managing training records. Assists with audit of workplace safety compliance. Acts as a point of contact for injury-related inquiries. Supports EHS and Safety Officer with initiatives related to safety programs. Utilizes and updates EHS tools such as Intelex and EHS KPI dashboard. Handles sensitive company information confidentially and with discretion. Administers SharePoint site Assists with various site-level operations such as invoicing, timecard support, recruiting and other staff support. Other duties as determined.
Requirements
- Bachelor’s degree with 3-5 years of relevant experience, or 5+ years of relevant experience
- Computer proficiency required with ability to create PowerPoint presentations and Excel worksheets.
Nice To Haves
- Detail-oriented with strong multi-tasking abilities.
- Excellent verbal, written and presentation skills.
- Excellent organizational, time-management, and communication skills.
- Strong analytical, organizational and personal leadership skills.
Responsibilities
- Creates, maintains, and updates contract or program project files, records, and plans.
- Generates safety documentation and creates system for tracking compliance.
- Maintains meeting minutes, schedules, appointments, and communicates updates to stakeholders.
- Organizes logistics, manages calendars, and handles administrative tasks to keep projects on track.
- Identifies potential project issues, tracks risks, and helps find solutions.
- Assists with scheduling travel and meetings for Program Managers and VP.
- Maintains electronic files, prepares documents, presentations, and reports.
- Reviews injury reports and assists with filing and completion of reports in online system.
- Schedules safety training sessions and tracks employee participation, including managing training records.
- Assists with audit of workplace safety compliance.
- Acts as a point of contact for injury-related inquiries.
- Supports EHS and Safety Officer with initiatives related to safety programs.
- Utilizes and updates EHS tools such as Intelex and EHS KPI dashboard.
- Handles sensitive company information confidentially and with discretion.
- Administers SharePoint site
- Assists with various site-level operations such as invoicing, timecard support, recruiting and other staff support.
- Other duties as determined.
Benefits
- Health, dental, and vision insurance
- Paid time off and holidays
- Retirement benefits (including 401(k) matching)
- Educational reimbursement
- Parental leave
- Employee stock purchase plan
- Tax-saving options
- Disability and life insurance
- Pet insurance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
