PROJECT AND FACILITIES MANAGER

KOA•Billings, MT

1d•Hybrid

About The Position

The Project and Facilities Manager oversees the development of new facilities and the redevelopment of existing facilities and infrastructure at OAK locations. This role involves developing preventative management plans and start-up and shut-down procedures for campgrounds. The manager will consult with General Managers on all campground-managed capital projects and may be responsible for conducting facility condition and risk management safety inspections.

Requirements

Proven experience as a Project Manager in the construction or real estate development industry.
Excellent project management skills, including budgeting and scheduling.
Experience negotiating construction contracts.
Strong understanding of construction processes, techniques, and best practices.
Knowledge of relevant building codes and regulations (NEC, NFPA, etc.).
Knowledge of potable water and wastewater systems.
Experience operating wastewater treatment plants.

Nice To Haves

Facilities management experience
Campground or hospitality experience

Responsibilities

Manage construction projects through concept, design, engineering, permitting, and final construction.
Collaborate with key project stakeholders (internal and external) including Regional VPs and GMs on assigned capital projects at OAK locations.
Visit campgrounds to assess major capital projects related to infrastructure and physical plant.
Maintain regular communication with project stakeholders to meet KOA expectations for project scope, budget, and timelines.
Develop project scope of work, schedule, budget, bidding, and negotiate with general contractors and suppliers.
Monitor project budgets and financial performance, identifying cost-saving opportunities and addressing budget variances.
Review and approve percentage complete for project payables monthly.
Review and code general invoice expenses.
Conduct regular inspections and quality checks to ensure project quality and adherence to KOA specifications and Quality Assurance guidelines.
Ensure all necessary permits, licenses, and approvals are obtained and maintained.
Proactively address issues and obstacles to keep projects on track.
Provide regular project updates and address issues and concerns promptly.
Assist with the due diligence process during the search and acquisition of new Company Operated campgrounds.
Develop preventative maintenance plans for all major campground systems (e.g., HVAC systems, sewer systems).
Develop a 5-year campground infrastructure capital plan for each campground.
Maintain the Reserve Study database for assigned properties.
Support the development team during due diligence on new property acquisitions to determine future capital needs.
Develop and maintain all security and emergency preparedness procedures and ensure their proper implementation by campground staff.
Coordinate all disaster response efforts, including grounds cleanup, removal of damaged items, and preparing project scope for restoration projects managed by RED PM.
Act as a consultant for campground projects not managed by the Real Estate Development team.
Oversee all regulatory compliance requirements (Stormwater inspections, Potable water testing, ADA, Sewer system oversight, Safety Data Sheets, etc.).
Support OAK RED PMs on projects as needed and approved by Associate Director Real Estate Development and/or VP Real Estate Development.
Develop start-up and shut-down procedures for assigned properties as required.
Implement and continue refinement of the OAK RED Safety Program.
Coordinate and track completion of all Risk Management Inspections (RMI and FAI).
Manage and review service contracts and maintain a list of approved vendors for each campground.
Inspect completed work by vendors and contractors as assigned by AD or VP.
Act as liaison between RED PM and Campground staff during commission and project turnover.
Coordinate all warranty-related issues resulting from a RED PM-managed project.
Recommend maintenance, mechanical, electrical, and campground design modifications.