Project Analyst

Visa•Foster City, CA

22h•$110,000 - $171,000•Hybrid

About The Position

Visa is seeking a highly organized, proactive, and detail-oriented Internal Audit Analyst to join its Global Internal Audit team in Foster City, California. Reporting directly to the Chief Auditor, the role supports the operations, communications, reporting, coordination, and administrative activities of a global Internal Audit function. Approximately 75% of the position focuses on operational, communications, reporting, coordination, and analyst responsibilities, while approximately 25% involves executive administrative support, primarily for the Chief Auditor and occasionally for other Global Internal Audit Vice Presidents. The mix may vary with business needs and departmental priorities. The position coordinates team meetings and programs, develops and maintains presentations and organizational materials, supports audit reporting and data quality, compiles reports for Audit and Risk Committee reporting, and helps deliver team-wide activities. It also provides executive support through calendar and meeting coordination, travel arrangements, logistics, and expense processing. The successful candidate will manage competing priorities, coordinate with global stakeholders, maintain accurate information, handle sensitive matters discreetly, and identify opportunities to improve processes. The role is based in Foster City, California, and requires at least three days in the office; the Hiring Manager will confirm expectations for those days. Travel is required 5–10% of the time. Work hours vary according to departmental needs. The position is performed in an office setting and involves sitting and standing at a desk, communicating in person and by telephone, and frequently operating standard office equipment such as telephones and computers.

Requirements

Bachelor's degree, or equivalent experience, in business, accounting, finance, management, business administration, or a related field.
Strong organizational and project coordination skills, including the ability to manage multiple priorities and deadlines.
Strong attention to detail and commitment to maintaining accurate records, data, and information.
Strong written and verbal communication skills, including the ability to develop clear, professional presentations and materials.
Ability to collaborate with a variety of stakeholders and management levels in a complex, global organization.
Strong proficiency with Microsoft Outlook, Excel, PowerPoint, Word, Teams, and AI tools such as CoPilot.
Self-starter able to work independently, anticipate needs, follow through on commitments, and take ownership of assigned activities.

Nice To Haves

Experience supporting Internal Audit, Risk, Compliance, Finance, or another corporate governance or professional services function.
Experience with project coordination, program administration, operations, communications, presentations, or executive support.
Experience supporting data-quality reviews, reporting processes, or the maintenance of business records and systems.
Familiarity with audit processes, Institute of Internal Auditors memberships, or audit management systems such as TeamMate+ or Optro.
Experience developing executive-level presentations, reports, trackers, and organizational communications materials.
Strong analytical and problem-solving skills and an interest in process improvement and operational effectiveness.

Responsibilities

Coordinate Global Internal Audit all-hands activities, including planning timelines, gathering and organizing inputs, developing and maintaining presentation decks, coordinating reviews, and supporting meeting logistics and follow-up.
Develop, update, and maintain leadership and departmental communications materials, including organization update decks, organization charts, leadership biographies and resumes, tenure trackers, distribution lists, and related resources.
Review audit report and issue memorandum information, align relevant data with TeamMate+, identify discrepancies, and support end-of-audit data maintenance before file closure.
Coordinate compilation and distribution of audit reports and related materials for quarterly Audit and Risk Committee reporting and other approved reporting needs.
Prepare reports, presentations, trackers, meeting materials, and documentation for Global Internal Audit programs, leadership discussions, annual planning, and departmental priorities.
Coordinate organizational announcements and onboarding activities for new team members, including scheduling, communications, and materials.
Coordinate department-wide meetings, training sessions, and team activities, including scheduling, communications, participation tracking, logistics, materials, and follow-up.
Maintain departmental records and resources, including Institute of Internal Auditors membership information and recurring operational trackers and logs.
Support employee engagement and team-connectivity activities, including volunteer events, team meetings, social activities, and employee celebrations.
Partner with Global Internal Audit leaders, team members, and business partners to collect information, monitor deliverables, follow up on outstanding activities, and keep initiatives organized and on track.
Identify opportunities to simplify administrative and operational processes, improve data accuracy and coordination, and enhance operational efficiency.
Provide additional project, program, and operational support aligned with the evolving needs of Global Internal Audit.
Provide executive administrative support primarily to the Chief Auditor and occasionally to other Global Internal Audit Vice Presidents.
Manage complex calendars and coordinate meetings with senior leaders and internal and external stakeholders, including leadership meetings, skip-level discussions, and annual planning sessions.
Coordinate meeting logistics, agendas, presentations, briefing materials, and follow-up activities for the Chief Auditor.
Arrange domestic and international travel, meeting schedules, and on-site logistics; prepare and process expenses and other administrative items.
Monitor schedules, deadlines, and key deliverables, resolve routine coordination issues, and escalate conflicts or risks as appropriate.
Handle confidential and sensitive information with discretion, judgment, and professionalism.