Project Analyst - Part time 70% (Home - Based) (Open to Tier 0 , 1 and 2 applicants)

UNDP•Panama City, FL

1d•Remote

About The Position

UNDP's 2022-2025 Strategic Plan emphasizes the critical links between environmental sustainability, climate change mitigation and adaptation, and broader efforts to achieve the goals of the 2030 Agenda and Paris Agreement. The strategy includes development financing as one of the key enablers achieve the objectives of these agendas and emphasize the importance of creating partnerships with governments and the private sector to align public and private capital flows with the SDGs to mobilize finance at scale. The Regional Hub for Latin America and the Caribbean support 24 countries in LAC and frames its work under the Regional Program for LAC (2022-2025) through its country offices with governments to develop tailor-made solutions to development challenges and contribute to strengthening local capacities. UNDP's LAC Environment and Energy Team (LAC E&E) supports these country offices to help Latin American and Caribbean countries advance their nature, environment, climate, waste and chemicals agendas, and to develop sound national and sectoral planning and inclusive growth policies. Within this portfolio, the LAC E&E is implementing the project "District Cooling in LAC" funded by the European Commission which main objective is to promote the market transformation for the large Commercial Air Conditioning Sector in Costa Rica, Dominican Republic, Jamaica, and Grenada through the introduction of District Cooling in the four countries. The aim is to create the capacities at the national level to support to effective uptake of District Cooling, and to strengthen the public and private institutions and companies that form part of the value chain. To guarantee the implementation of the project, under the overall supervision of the Regional Project Manager, the LAC E&E Team is recruiting a Project Analyst to support the programmatic management and technical coordination of the project to guarantee a smooth delivery of the project outputs.

Requirements

Advanced university degree (Master’s degree or equivalent) in Project Management, Finance, International Relations, Public Administration, Law, or related fields is required, or A first-level university degree (Bachelor´s degree) in the areas mentioned above in combination with an additional 2 years of qualifying experience, will be given due consideration in lieu of advanced university degree.
Applicants with a Master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience. Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience in project management and technical support.
Fluency in Spanish and English is required.

Nice To Haves

Experience working with global vertical fund programs and other international/multilateral projects with UNDP at all levels (HQ, regional, national)
Experience working in LAC
Experience working with the UN system or international organizations.
Experience in working with governments, donor, non-governmental organizations and development organizations
Experience in using the Quantum and PIMS+ platforms for finance, procurement, and projects’ management
Experience in the usage of computers and office software
Experience with harmonized approach to cash transfers.
Knowledge of other UN languages is desired.

Responsibilities

Provide programme management support including to annual work planning and follow up of project activities.
Support the management of contribution agreements and the monitoring of the income and expenditures against funding towards preparing financial reports for donors.
Provide support in the preparation of inputs and background information for the supported initiatives; draft work plans, budgets, and proposals on implementation arrangements; and contribute to progress, annual, and final reports for the supported initiatives.
Support the formulation processes of new Project Documents, Initiation Plans, Engagements Facilities, and others.
Ensure compliance of the project with UNDP Financial Regulations and Rules and the Internal Control Framework by coordinating with the Bureau Compliance Unit regarding operational and financial aspects of project approval and implementation.
Support with project operational closing.
Perform other tasks in Quantum related to Grants and Project Management.
Attend and summarize meetings and conferences.
Assist in the implementation of project activities in accordance with the approved work plan, technical specifications, and project objectives.
Deliver technical input and guidance related to the assigned area of expertise to ensure effective and efficient project execution.
Prepare, review and maintain technical documentation, progress reports, and other relevant materials related to project implementation.
Participate in the review and evaluation of project activities and contribute to recommendations for improving project performance.
Assist in the preparation of terms of references, concept notes and other technical documents for implementation of different activities.
Assist in the review of outputs of consultants in accordance with the project document requirements and relevant TORs.
Contribute to the preparation of technical work plans, methodologies, and operational procedures required for the implementation of project components.
Liaise and collaborate with project team members, partners, and relevant stakeholders to facilitate the successful implementation of project activities.
Contribute in the oversight of country level coordinators to guarantee the delivery at local level.
Participate and lead team meetings and meetings with partners and main stakeholders, and prepare notes and main takeaways to follow up by the project team.
In coordination with the units and project team, support the preparation, implementation, and monitoring of procurement plans, following corporate guidelines and properly reflecting it in Quantum.
Oversee and support effective and timely procurement processes for acquiring goods and services, in close coordination with the Procurement Team in Panama Regional Hub. The Project Analyst will support the drafting of TORs, notes to files, evaluation reports, and others, and will guide the units involved through the entire procurement process until completion.
Elaboration and provision of information for audits.
In coordination with the project team, execute tasks related to project creation in Quantum, preparation of budget revisions, revision of project award and project status, determination of unutilized funds, and financial closure of a project.
Generate and analyze financial reports from Quantum.
Support in the organization and coordination of events, meetings, workshops and missions (e.g. logistics, catering, venue preparation and document preparation for events).
Create travel profiles, travel plans, travel requests and travel claims in alignment with travel entitlements for staff, consultants, UN personnel, and visitors, ensuring adherence to UN regulations regarding the most direct and cost-effective travel options, and in coordination with the correspondent unit in RBLAC.
Support the preparation of job descriptions to engage with Personnel Services Agreements to provide a time-limited service to UNDP under a services-based contract modality.
Coordinate and liaise with the Human Resources Unit at the Regional Hub in Panama in the process of recruitment and selection framework of IPSA candidates.
Organize training, workshops, and capacity building activities in a consultative manner, involving technical experts and stakeholders that may include the government, private sector, NGOs, donors, and/or academia.
Identify, synthesize and document best practices and lessons learned that are generated from the project and implementing partners.
Participate in and ensure sound contributions to knowledge networks and communities of practice on project related issues. Support establishment of knowledge platforms for the project, facilitate innovative mechanisms for dissemination of knowledge from the project, and develop knowledge resources and products to share with project partners and to support UNDP’s engagement in this area.
Promote advocacy on development trends and opportunities to collaborate in coordination with the project partners, stakeholders, and UNDP communications staff.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Project and the Organization.