Project Analyst

Oceaneering•Panama City, FL

24d

About The Position

The Project Analyst prepares accurate, timely financial management information to support the Project Management group. The role maintains recurring project reports, performs financial analysis and forensic accounting to identify variances, discrepancies, trends, and potential cost exposure, and works with cross-functional stakeholders to validate and reconcile project financial data. The analyst also supports Project Managers with project cost reporting, forecast and budget analysis, and the documentation, tracking, and coordination needed for accurate milestone invoicing.

Requirements

Bachelor’s degree in Accounting, Business Management, Operations Management, Project Management, Psychology, or Human Resources from an accredited university; equivalent education and experience may be considered.
Proficiency in Microsoft Office 365, specifically Word, Excel, PowerPoint, Teams, and SharePoint.
Must be able to pass a background check and obtain a Transportation Worker’s Identification Credential (TWIC) for port access.

Nice To Haves

Professional knowledge and use of AI.
Knowledge of PeopleSoft.

Responsibilities

Assist with bid reviews by evaluating cost assumptions, revenue recognition, cash flow, payment milestones, contingencies, and financial risks.
Perform independent, risk-based reviews of project financial records, transactions, forecasts, commitments, accruals, and supporting documentation for accuracy, completeness, and compliance with established controls.
Analyze financial records to trace anomalies and identify root causes of cost, revenue, margin, cash-flow, and schedule-related variances.
Reconcile actual costs, purchase commitments, accruals, progress, and remaining scope to approved budgets and forecasts; identify data-entry, timing, coding, allocation, and process-control errors.
Develop and monitor leading indicators, exception reports, trend analyses, and risk thresholds to identify potential forecast misses, margin erosion, cash-flow constraints, or unplanned cost exposure.
Challenge forecast assumptions by comparing planned labor, material, subcontract, production, and milestone activity with actual performance, open commitments, historical trends, and current project risks.
Prepare variance explanations that distinguish timing differences from permanent cost impacts and quantify effects on revenue, margin, cash flow, estimate at completion, and milestone billing.
Document findings, maintain an auditable support trail, recommend corrective actions and control improvements, and track agreed actions through closure.
Escalate significant financial anomalies, unsupported assumptions, control gaps, and emerging forecast risks to Project Management and Finance with evidence-based recommendations.
Maintain complete, accurate, audit-ready project files, including contracts, purchase orders, variation and change orders, payment milestones, approvals, meeting records, and supporting financial documentation.
Validate contract values, billing schedules, milestone completion evidence, and customer requirements; coordinate with Project Management and Accounting to support timely, accurate milestone invoicing.
Run and analyze weekly and monthly activity, work-in-progress, purchase commitment, actual-cost, forecast, cash-flow, and exception reports; reconcile discrepancies across source systems and supporting records.
Partner with Project Managers, Finance, Accounting, Supply Chain, Engineering, and Operations to validate remaining scope, forecast timing, commitments, accruals, and cost-to-complete assumptions.
Prepare management-ready dashboards and written analyses communicating financial position, variance drivers, forecast accuracy, emerging risks, and required actions.
Support project closeout by reconciling final costs and revenue, resolving open commitments and billing items, preparing required adjustments, and documenting lessons learned for future forecasting and controls.