Project Aide

Health Research Incorporated • Geneva, NY

1d • Onsite

About The Position

The Project Aide will provide project assistance and administrative and operational support to the Western Regional Office – Geneva District Office’s administrative program. The incumbent will support Environmental Health staff in preparing for field inspections and will review, compile, process, and maintain documentation; update and track data systems; and respond to internal and external inquiries. This position provides an opportunity to contribute to and support efficient and effective office operations within a collaborative work environment.

Requirements

• Associate's degree in a related field or higher degree in a related field; OR two years of general office, secretarial, administrative experience and/or project assistant experience.
• Valid and unrestricted authorization to work in the U.S. is required.
• The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.

Nice To Haves

• Experience with file and data management
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook to create reports, track data, and schedule meetings
• Experience organizing and prioritizing tasks
• Experience preparing reports, emails and/or presentations that demonstrate effective written and verbal communication skills
• Experience handling confidential information
• Customer service experience

Responsibilities

• Compile, prepare and distribute documents and correspondence
• Process and update tracking databases to help ensure accuracy and completeness
• Maintain and organize electronic and paper filing systems in accordance with record retention policies and programmatic needs
• Route and respond to inquiries via shared inboxes, phone, and in-person interactions
• Set up and coordinate meetings, including scheduling and logistics
• Verify and track incoming and outgoing documents and materials
• Maintain office workflows by monitoring communications, supplies, and equipment needs

Benefits

• Health, dental and vision insurance
• Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit
• Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave
• Tuition support - Assistance is available for individuals pursuing educational or training opportunities
• Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan.
• HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses
• Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees