Project Aide

Health Research, Inc. • Geneva, NY

1d • Onsite

About The Position

The Project Aide will provide project assistance and administrative and operational support to the Western Regional Office – Geneva District Office’s administrative program. The incumbent will support Environmental Health staff in preparing for field inspections and will review, compile, process, and maintain documentation; update and track data systems; and respond to internal and external inquiries. Duties include, but are not limited to: Compile, prepare and distribute documents and correspondence Process and update tracking databases to help ensure accuracy and completeness Maintain and organize electronic and paper filing systems in accordance with record retention policies and programmatic needs Route and respond to inquiries via shared inboxes, phone, and in-person interactions Set up and coordinate meetings, including scheduling and logistics Verify and track incoming and outgoing documents and materials Maintain office workflows by monitoring communications, supplies, and equipment needs This position provides an opportunity to contribute to and support efficient and effective office operations within a collaborative work environment.

Requirements

• Associate's degree in a related field or higher degree in a related field; OR two years of general office, secretarial, administrative experience and/or project assistant experience.
• Valid and unrestricted authorization to work in the U.S. is required.
• The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.

Nice To Haves

• Experience with file and data management
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook to create reports, track data, and schedule meetings
• Experience organizing and prioritizing tasks
• Experience preparing reports, emails and/or presentations that demonstrate effective written and verbal communication skills
• Experience handling confidential information
• Customer service experience

Responsibilities

• Compile, prepare and distribute documents and correspondence
• Process and update tracking databases to help ensure accuracy and completeness
• Maintain and organize electronic and paper filing systems in accordance with record retention policies and programmatic needs
• Route and respond to inquiries via shared inboxes, phone, and in-person interactions
• Set up and coordinate meetings, including scheduling and logistics
• Verify and track incoming and outgoing documents and materials
• Maintain office workflows by monitoring communications, supplies, and equipment needs

Benefits

• Health, dental and vision insurance
• Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit
• Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave
• Tuition support - Assistance is available for individuals pursuing educational or training opportunities
• Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan.
• HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses
• Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees