Project Administrator
About The Position
Digital Engineering (DE) is seeking a Project Administrator to support their Water Resources, Transportation, Program Management, and Construction Engineering and Inspection teams. This role is crucial for keeping projects organized, on track, and running efficiently, working alongside project managers and cross-functional teams throughout the project lifecycle. The ideal candidate is detail-oriented, highly organized, proactive, with a collaborative mindset and a strong sense of ownership. This is an on-site position that can be performed from any of DE's offices in Kenner, Mandeville, Baton Rouge, or Waveland, MS. Regular travel to the Kenner office one day per week is required.
Requirements
- High school diploma or equivalent required
- 2+ years of administrative or project coordination experience
- Proficiency in Microsoft Office Suite (Word, Excel, Teams) and Adobe or Bluebeam Revu
- Ability to quickly learn and adapt to new software systems and tools
Nice To Haves
- Associate or bachelor’s degree preferred
- Understanding of project lifecycle and contract management processes
- Experience in the engineering industry is preferred
- Experience with Deltek Vantagepoint or similar ERP systems
Responsibilities
- Independently coordinate and administer new and ongoing projects within Deltek Vantagepoint, ensuring accuracy, consistency, and alignment with organizational standards
- Lead project set up activities, ensuring appropriate structure, data integrity, and compliance with contractual requirements
- Support contract management (including amendments and change orders), project tracking, and capturing updates throughout the project lifecycle
- Oversee project closeout processes
- Analyze, prepare, and distribute weekly and ad hoc project reports, identifying inconsistencies and proactively resolving discrepancies
- Maintain project files and folder organization on the server
- Monitor project plans and budgets, applying judgment to track performance, identify variances, and escalate issues as appropriate
- Contribute to and evaluate scope and fee proposals, agreements, and amendments
- Oversee billing processes, including invoice preparation, review, and transmittal, ensuring accuracy, completeness, and adherence to contractual terms
- Review and validate invoice backup documentation to ensure compliance with project and client requirements
- Draft, review, and manage project correspondence, ensuring clear, accurate, and professional communication aligned with project objectives
- Coordinate meetings including scheduling, agenda development, and documentation of key decisions and action items
- Support and coordinate funding administration activities, applying knowledge of requirements to ensure compliance and proper documentation
- Review field timesheet entries for accuracy and completeness in accordance with project standards
- Track and coordinate the timely completion of administrative project deliverables, proactively addressing potential delays or issues
- Participate in internal and client meetings (when needed), providing input and status updates
- Apply company policies and procedures to non-routine situations
- Perform other general administrative support duties as assigned
Benefits
- Competitive compensation
- 100% company-paid health, dental, and vision insurance available upon hire
- Company-paid life insurance disability coverage
- 401(k) with company match
- Paid Time Off which begins accruing immediately
- Paid company holidays
- Paid FMLA Leave
- Flexible work hours
- Continuing education and professional development support
- Tuition reimbursement
- Cell phone stipend
- Performance-based bonus program
- Fun company events, activities, and community volunteer opportunities hosted by our Social Committee
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
