Project Administrator

ECS Ltd•Fort Myers, FL

About The Position

The Project Administrator will manage the administrative tasks associated with a project. This includes proposal and project registration, invoicing set-up, and coordinating project resources. The role requires basic ability to use ECS systems for resource coordination, managing project paperwork and documentation, and maintaining project schedules and budgets. The administrator will coordinate internal communications, mentor junior staff, and support team development. They will attend project meetings with senior staff, assist with administrative problem resolutions, and communicate consistently with clients and external team members. Responsibilities also include assisting in managing project budgets, preparing invoices, and collection efforts. The role requires the ability to prioritize tasks to meet project deadlines, with guidance from a supervisor. Good project and contract management skills, basic ability to manage project budgets, and the ability to host or attend project discussions with clients and follow up on reports are also necessary.

Requirements

High school diploma or GED required.
2 years of related experience.
If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required.
Excellent oral & written communication skills.
Basic project management and contract administration skills.
Dependable, self-motivated, responsible and detail-oriented.
Ability to multi-task and meet deadlines.
Proficient with MS Office (Word, Excel, PowerPoint).
Ability to work effectively in teams, with clients, peers and subordinates, as well as independently.
Excellent interpersonal skills.
Basic decision making skills.
Work with supervisor to understand priorities and urgency of work.

Nice To Haves

Bachelor of Business or related field preferred.

Responsibilities

Manage the administrative tasks associated with a project, including proposal and project registration, invoicing set-up, coordinate project resources, and more.
Use ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets.
Coordinate internal communications with staff members on a variety of projects, as requested.
Actively mentor junior staff and support overall development of the team.
Attend project meetings with senior staff and assist with resolutions to administrative problems.
Communicate with client and external team members consistently.
Assist in managing project budgets, preparing invoices, and collection efforts.
Prioritize tasks to meet project deadlines, consulting with supervisor to help prioritize tasks on a daily basis.
Demonstrate good project and contract management skills.
Manage project budgets.
Host or attend project discussions with clients, follow up on reports to determine if there are questions.