Project Administrator

The Hiller Companies, Inc. • Wilmington Manor, DE

6d • Onsite

About The Position

The Project Administrator works closely with the project managers and other branch leaders to ensure that projects and service assignments stay on track and meet quality standards. They are involved in the day-to-day operations of the office and serve as an interface between team members and customers.

Requirements

• High School Diploma/GED required.
• 2 years’ administrative or customer support experience is required.
• Strong time management and organizational skills.
• High degree of accuracy and attention to detail.
• Great customer service skills.
• Ability to work independently or as part of a team.
• Clear and concise oral and written communication skills.
• Proficiency with MS Office Suite, especially Excel and Word.
• Overall PC Proficiency with the ability to learn and master work specific programs.
• Strong organizational and time management skills with the ability to prioritize tasks and ensure accurate completion of assigned work.

Nice To Haves

• Some college preferred.
• Experience supporting installation and/or service in the fire/life safety industry is preferred.

Responsibilities

• Answer incoming phone calls.
• Greet guests and visitors in a welcoming manner.
• Book awarded work assignments in the accounting and timekeeping systems.
• Assist branch leaders in all administrative functions and processes including change orders, close-out documents and schedule confirmation.
• Coordinate project insurance by assessing insurance requirements and requesting certificates of insurance.
• Organize and implement formulated policies and procedures.
• Provide billing support to the accounting team.
• Assist with the daily responsibilities of the administrative department.
• Provide administrative support to the Branch Manager and Office Manager.
• Other duties as assigned.

Benefits

• Competitive compensation package, including pay advancement opportunities for industry certifications and continuing education
• Comprehensive benefits package, including health, dental & vision insurance, retirement plans, company paid & voluntary life insurance, company paid short-term disability, voluntary long-term disability, critical illness & accident insurance and paid time off
• Company-provided training, tools and equipment, including $150 annual boot allowance for employees required to wear safety boots in their jobs
• Career advancement potential within a growing company.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED