Project Administrator

Suffolk Construction•New Haven, CT

5d•Hybrid

About The Position

The Project Administrator provides administrative support on a daily basis to the project team and others as directed by management. Suffolk is seeking people who are bold, curious, innovative, and caring. We challenge and inspire our employees to be their very best, embracing uniqueness and encouraging them to take chances. At Suffolk, you'll find a place to act with purpose and integrity, bringing intelligence and grit to every aspect of your job. This role offers the chance to leverage inherent curiosity and proven capabilities to propel your career to the next level.

Requirements

Proficient in basic administrative functions and skilled in the use of office equipment and computer software including Microsoft Word, Excel, and Outlook.
Ability to manage and prioritize tasks/projects with little supervision.
Excellent written and verbal communication skills.
Professional appearance and manner.
Typing speed minimum of 45-50 wpm.
Positive attitude.
Ability to work independently and as part of a team.
Respect for confidential information; good judgment.
Flexible, detail-oriented.
Ability to work in a fast-paced environment and prioritize effectively.
Dedicated and hard-working.
Takes initiative within area of responsibility.
The ability to manage and embrace change. Respond and adapt to new processes and new ways of looking at old problems.
Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring.

Nice To Haves

4-year college degree or equivalent work experience desired.
Construction background preferred, but not necessary.

Responsibilities

Performs administrative functions and provides administrative support to project team and/or executive group in field or office as designated by management.
Type, fax, copy, transcribe and distribute project documents and correspondence such as the subcontract base, subcontracts, purchase orders and various letters, and create and maintain paper and electronic project files according to Suffolk guidelines.
Maintain and track project information in Procore as required.
Follow up with subcontractors regarding project paperwork as needed.
Assist project team with closeout coordination and preparation of O & M Manuals.
Work with project team and manager(s) as directed to achieve departmental objectives.
Sort, distribute and follow up with project mail and faxes; prepare outgoing packages and mail to meet daily deadlines.
Order supplies for project team/office.
Maintain personal, office, and jobsite space (if applicable) in a neat and organized manner.
Set up project binders and order project drawings from local printing resources.
Assist in the preparation and distribution of project punchlists.
Archive all project documentation according to Suffolk guidelines.
Participate in project and/or team meetings as needed.
Assist with daily planning of managers’ schedules, meetings, and possibly travel (through corporate agency), if assigned.