Project Administrator

Dufry Careers • BETHESDA, MD

35d • $77,600 - $91,300 • Onsite

About The Position

The Project Administrator role provides financial, legal, and accounting support Design & Construction Project Directors. This position is instrumental in producing and maintaining accurate reports and correspondence for the department’s project costing system comprising of currently funded projects and numerous pipeline projects. The position requires the ability to analyze project costs to budget relationships and possible causes of variances. Additionally, the role is responsible for recording and tracking pipeline projects and performing all other responsibilities as directed by the business or as assigned by management.

Requirements

• Requires design and construction acumen typically gained through a Bachelor’s degree in related field and 1-3 years of related professional experience
• Requires strong computer skills including Excel; SAP and FTP Project Management skills are a plus
• Requires the ability to deal effectively with departmental personnel, vendors, contractors and other corporate departments and to work independently and efficiently
• Requires strong oral, written, and interpersonal skills

Nice To Haves

• SAP and FTP Project Management skills are a plus

Responsibilities

• Supports the department’s Project Directors principally through Avolta project management tools such as USGN and OPC.
• Oversees Contract information such as assigning contract numbers, monitors contract and change order execution, creates and maintains files
• Compiles, analyzes, and prepares reports for review, as requested.
• Reconciles invoices for accuracy, contract adherence and secures approval
• Administers project closeout processes including reconciling budgets, estimates and actual costs; secures approvals; accounting closeout
• Tracks project costs, documentations, and activities to ensure compliance and successful completion date
• Reviews proposals and drafts contracts based on proposals
• Examines contracts and resolves risks pertaining to contractual obligations
• Analyzes budget information and makes recommendations for reallocation and reclassification of costs
• Conducts internal control review for efficiency and effectiveness in detecting and preventing fraud, waste, abuse and misappropriation of funds

Benefits

• Health, dental and vision insurance
• Generous paid time off (vacation, flex or sick)
• 401(k) retirement plan with company match
• Company paid life insurance
• Tuition reimbursement
• Employee assistance program
• Training and exciting career growth opportunities
• Referral program – refer a friend and earn a bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level