IDOT Project Administrator

GFT. • Schaumburg, IL

36d • $35 - $45 • Hybrid

About The Position

GFT is seeking a Project Administrator to assist with the current program management responsibilities with the Illionis Department of Transportation (IDOT). The position is 40 hours a week with work both in the IDOT District One office located in Schaumburg, IL and remote. GFT's Transportation team offers the opportunity to engage in transformative projects that enhance transportation infrastructure and improve community connectivity. Whether working on highways and bridges or traffic engineering, our team excels in resilient, sustainable design and construction, delivering innovative solutions that address the complexities of modern, multimodal roadway systems and ensure safe, efficient, and reliable travel for all. The successful candidate will assist the utility coordinators with issuing utility permits, tracking permits, coordination and maintaining records. The position reports to the Utility Specialist that leads the Utility Unit in the Project support section in the Bureau of Design.

Requirements

• High school degree
• 3-5 Years work experience in preparing letters and correspondence, tracking correspondence, and maintaining project records
• Proficient with Word and Excel.
• Actively engages multiple perspectives when solving problems, seeks to learn from peers, and encourages reciprocal learning among team members.

Nice To Haves

• Knowledge and familiarity within the transportation industry, specifically with public, department of transportation, railroad, port, aviation, transit and/or Federal clients is preferred.
• Highly organized with an independent self-starting personality that is effective working independently and in a team environment.
• Detail-oriented with excellent time management skills and the ability to multi-task and balance short-term deadlines against long-term goals.
• Proven ability to work with multiple people in a persistent, tactful, and enthusiastic manner.
• Excellent writing and verbal communication skills with a focus on attention to details.

Responsibilities

• Assist the utility coordinators with issuing utility permits, tracking permits, coordination and maintaining records.
• E-Permitting
• 72 Hour Notice of Work Submittals
• Public Improvement (PI) Projects
• Inspections
• Record Retention
• Prepare/Send Work Order letters
• Review subpoena and claim requests for related issued utility permits or work, send related PDFs
• Assist IDOT maintenance yards with inquiries on issued permits and work
• Respond to utility email questions
• Keep records on issued permits, extensions
• Send bi-annual D-1 E-Permitting procedure and updates on process for submitting agencies
• Provide training on e-permitting forms and procedure as needed.
• Direct unanswered utility questions to appropriate individuals
• Answer calls on permitting and ROW information as needed.

Benefits

• Hybrid (in-person and remote) work environment.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tax-deferred 401(k) savings plan.
• Competitive paid-time-off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations
• Incentive compensation for eligible positions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED