Project Administrator (Time/Travel)

JT4 • Ridgecrest, CA

14d • $85,946 - $100,946 • Onsite

About The Position

JT4 China Lake is seeking an experienced Project Administrator (time/travel). This role is responsible for managing employee timesheets and coordinating business travel while ensuring accuracy and compliance with company policies. The Project Administrator (time/travel) supports employees by maintaining timekeeping records, processing documentation, and resolving travel related inquiries. This position requires strong organizational and communication skills, with the ability to manage multiple priorities. An ideal candidate will be eligible to receive an active Secret clearance. This position is located at China Lake and is not eligible for telework.

Requirements

• Bachelor's or higher degree, or any combination of formal education, training and experience equivalent to six (6) years involvement in technically demanding program or project assignments.
• Demonstrate knowledge and skills in resource organization and allocation, planning and budgeting, continuous quality and process improvement, configuration management, setting and measurement of program goals.
• Good verbal and written communication skills.
• Qualify for and maintain a government security clearance.
• Possess a valid, state-issued driver's license.
• U.S. citizenship (due to federal government contract).

Nice To Haves

• Eligible to receive an active Secret clearance.

Responsibilities

• Manage employee timesheets and coordinate business travel.
• Ensure accuracy and compliance with company policies.
• Support employees by maintaining timekeeping records, processing documentation, and resolving travel related inquiries.
• Perform weekly timesheet approvals, employee profile setup/management, reporting, timesheet review/correction/communication, financial data tracking/processing/reporting, analyze timesheet data for errors/trends/process improvement, perform quarterly and impromptu timesheet audits, plan for and execute timekeeping upgrades and projects, professional and strategic communications to ensure execution of timekeeping requirements, manage fiscal year-end requirements.
• Review, correct, and approve travel requests and reports, track travel lifecycle, process financial tracking for travel costs, verify travel authorizations, analyze travel data for errors/trends/process improvement, plan for and execute travel upgrades and projects, professional and strategic communications to ensure execution of travel requirements.
• Possess excellent time management skills, meet deadlines for all reporting, record management/retention, training creation/presentation, provide both in-person and virtual support/training as needed.
• Assist Project and/or /Program Managers with the daily conduct of large project/program activities including making priority determinations, developing, reviewing, and approving project documentation, maintaining established project portfolio, establishing, executing and reporting on project budget, managing project risk, monitoring/controlling and re-planning project, providing project status through project/program reviews, annotating lessons learned and archiving project data.
• Administer Work Management System (WMS) activities through the use of identified scheduling tools.
• Follow company and Government processes and procedures as required maintaining accountability and responsibility for project schedule, budget, and requirements to deliver projects on time meeting required budget.
• May be required to recruit and hire appropriate technical personnel to ensure the accomplishment of project requirements.
• Use established policies, procedures, and subject matter knowledge to complete assignments of medium complexity that vary in nature and sequence.
• Performs other related Project assignments as requested.
• Read, understand, and implement the general and specific operational, safety, quality, and environmental requirements of all plans, procedures, and policies pertaining to their job.

Benefits

• Medical, Dental, Vision Insurance (Benefits Active on Day 1)
• Life Insurance
• Health Savings Accounts/FSA's
• Disability Insurance
• Paid Time Off
• 401(k) Plan Options with Employer Match (JT4 will match 50% up to an 8% contribution, 100% Immediate Vesting)
• Tuition Reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level