Project Administrator

Dynamic Group•Corpus Christi, TX

About The Position

The Project Administrator provides administrative, coordination, documentation, reporting, and project support for large construction projects. This role works closely with Project Management, Field Leadership, employees, subcontractors, vendors, HR, Procurement, Safety, Quality, and other corporate teams.

Requirements

Organized, detail-oriented
Ability to manage construction permit applications from initial submission through approval and closeout.
Work with project managers, contractors, engineers, and local building departments.
Provide administrative, coordination, documentation, reporting, and project support.
Work closely with Project Management, Field Leadership, employees, subcontractors, vendors, HR, Procurement, Safety, Quality, and other corporate teams.
Maintain project trackers, milestones, action items, commitments, schedules, and status reports.
Identify overdue items and escalate concerns.
Maintain project files, drawings, RFIs, submittmitts, correspondence, contracts, changes, and closeout documentation.
Ensure records are organized and accessible.
Track company, rental, leased, and subcontractor equipment, including assignments, locations, utilization, inspections, repairs, and demobilization.
Maintain subcontractor records, onboarding documentation, insurance, licenses, certifications, contractual deliverables, and closeout requirements.
Prepare and distribute weekly/monthly reports covering project progress, manpower, equipment, subcontractors, RFIs, procurement, changes, issues, and closeout.
Maintain change logs and supporting documentation for RFIs, field directives, owner requests, design changes, and subcontractor notices.
Track material submittmitts, approvals, fabrication, shipping, delivery, and required-on-site dates.
Escalate potential delays.
Maintain employee rosters, assignments, onboarding/offboarding, certifications, training, site access, and timekeeping records.
Coordinate discrepancies with HR and Payroll.
Coordinate meetings, agendas, minutes, action items, correspondence, distribution lists, and project communications.
Maintain permits, certifications, project records, risk/issue logs, and required documentation.
Support audits and compliance activities.
Set up project tracking systems, document control, personnel and equipment processes.
Coordinate final closeout and turnover documentation.
Works closely with Project Managers, Superintendents/Field Leadership, Field Employees, HR, Payroll, Project Accountants, Subcontractors, Legal, Procurement, Safety, and Quality.
Keep project information, documentation, commitments, personnel administration, equipment, subcontractor records, and reporting organized, accurate, current, traceable, and communicated.

Nice To Haves

Permit Coordinator

Responsibilities

Maintain project trackers, milestones, action items, commitments, schedules, and status reports. Identify overdue items and escalate concerns.
Maintain project files, drawings, RFIs, submittmits, correspondence, contracts, changes, and closeout documentation. Ensure records are organized and accessible.
Track company, rental, leased, and subcontractor equipment, including assignments, locations, utilization, inspections, repairs, and demobilization.
Maintain subcontractor records, onboarding documentation, insurance, licenses, certifications, contractual deliverables, and closeout requirements.
Prepare and distribute weekly/monthly reports covering project progress, manpower, equipment, subcontractors, RFIs, procurement, changes, issues, and closeout.
Maintain change logs and supporting documentation for RFIs, field directives, owner requests, design changes, and subcontractor notices.
Track material submittmitts, approvals, fabrication, shipping, delivery, and required-on-site dates. Escalate potential delays.
Maintain employee rosters, assignments, onboarding/offboarding, certifications, training, site access, and timekeeping records. Coordinate discrepancies with HR and Payroll.
Coordinate meetings, agendas, minutes, action items, correspondence, distribution lists, and project communications.
Maintain permits, certifications, project records, risk/issue logs, and required documentation. Support audits and compliance activities.
Set up project tracking systems, document control, personnel and equipment processes, and coordinate final closeout and turnover documentation.