Project Administrator - Langley BC
About The Position
Milestone Environmental Contracting Inc. (MECI) is seeking a Project Administrator (PA) to assist the project delivery team through all stages of the project lifecycle, from the estimating to project closeout. The focus is on facilitating the information flow from the onsite Milestone project team, including subcontractors and suppliers, to the Project Manager (PM), and to the client. The PA is responsible for gathering project information and compiling it to meet the needs of the client and Milestone. The PA supports the PM with administrative tasks associated with the project and supports the finance and project controls functions with entering project data into HeavyJob and Sage Intacct. PMs rely heavily on the PA for administrative support and the timely delivery of project information throughout the project lifecycle. Like all employees here, you will be responsible for representing Milestone in a professional way that reflects our core values of Ingenuity, Entrepreneurial Spirit, Caring, Accountability and Collaboration. You will add value to the company through your attention to detail, initiative to investigate & looking for ways to improve day to day workflow, and your team-player communication style.
Requirements
- 3-5 years of practical construction industry project administration.
- Monitoring and reconciling project costs and revenue.
- Basic accounting and finance fundamentals.
- Advanced MS Excel
- Strong computer skills (experience with Sage Intacct, HeavyJob is an asset).
- Excellent planning and organization skills.
- Able to work in a fast-paced environment.
- Detail oriented with a keen eye for accurate numerical data capture.
- Able to work collaboratively with team members.
Nice To Haves
- experience with Sage Intacct, HeavyJob is an asset
Responsibilities
- Receive, review, and process field data including daily timecards in HeavyJob with supporting backup and vendor invoices, request revisions if necessary.
- Verify accurate data capture and processing for all project costs including labour, equipment, subcontractor, and materials.
- Responsible for the client and vendor invoices for the project with support from the PM, finance and project controls.
- Assist with pre-qualifications, tenders, proposals documentation.
- Sage/HeavyJob project setup and reconciliation
- Subcontract, purchase order, change order creation and entry to Sage Intacct / HeavyJob.
- Support project closeout procedures.
- Meet submission deadlines by establishing priorities and target dates for information gathering writing, review, and approval.
- Arrange for Bonding and Certificates of Insurance.
- Set up project and client billing templates.
- Support the project delivery team in meeting the project deliverables as required.
- Support subcontractor vetting and prequalification process.
- Reads, understands, and follows MECI’s Corporate Health and Safety Program, Policy, and Procedures.
- Ensures health and safety is considered in the performance of all activities both on and off the job. Participation in Health & Safety initiatives will be monitored and reviewed as necessary.
Benefits
- Competitive salary based on experience, skills, internal equity, and work location
- Comprehensive health, dental, and prescription drug coverage
- Annual pro-rated $500 Health Spending Account
- Group Registered Savings Plan (GRSP) with employer matching after 3 months of employment
- Three weeks’ vacation to start
- Paid Annual Cultural Day to celebrate what matters most to you
- Annual professional development budget to support certifications, training, and career advancement
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
