Project Administrator

Overwatch Mission Critical•West Virginia, WV

6d•Onsite

About The Position

We are seeking a highly organized and proactive Data Center Project Administrator to support a large-scale AI data center construction program in West Virginia. This role will serve as a critical administrative and operational support resource for the onsite project team, helping maintain efficient day-to-day project operations in a fast-paced, mission-critical environment. The Data Center Project Administrator will coordinate project administration activities including onboarding and workforce logistics, document and office coordination, badge and access management, vendor communication, facilities support, and general project team administration. The ideal candidate thrives in dynamic construction environments, demonstrates strong attention to detail, and can effectively support multiple stakeholders across the project lifecycle. This is a fully onsite role supporting one of the largest AI data center campuses in the country.

Requirements

3+ years of experience in project administration, office administration, construction administration, or related support functions.
Strong organizational and multitasking abilities with exceptional attention to detail.
Excellent communication and interpersonal skills with a proactive, customer-service-oriented approach.
Ability to work effectively in a fast-paced, evolving construction or mission-critical environment.
Experience coordinating administrative processes across multiple teams and stakeholders.
Proficiency with Microsoft Office Suite, Outlook, Teams, and other common workplace tools.
Must be able to walk, stand, stoop, twist, bend, and climb stairs or ladders for extended periods while navigating uneven, unpaved, or obstructed terrain.
Must be able to lift, carry, push, or pull up to 50 pounds on an occasional basis.
Must be able to drive between job sites and access all areas of an active construction zone, including raised platforms, scaffolding, and confined spaces.
Must be able to tolerate exposure to outdoor weather conditions, dust, and construction-related noise, vibrations, and odors.
Must be able to communicate effectively with contractors, engineers, and site personnel, and maintain situational awareness in high-activity environments.
Personal protective equipment (PPE), including hard hats, safety vests, hearing protection, and steel-toe boots, is required.
Must have sufficient visual acuity to read drawings, specifications, and safety signage, and to observe site activity.

Nice To Haves

Experience supporting data center, mission-critical, or large-scale construction projects.
Familiarity with construction project environments and contractor coordination.
Experience working with vendors, facilities teams, and site security processes.
Prior experience supporting onsite project teams in a field or construction setting.
Local to the West Virginia area preferred.
Candidates must possess and maintain a valid driver’s license appropriate for the role and be eligible to operate a motor vehicle in accordance with applicable laws.
Demonstrated ability to communicate effectively in a professional work environment, including preparing written reports and documentation, conveying information clearly to team members, clients, and stakeholders, and responding appropriately to verbal and written communications related to job duties.

Responsibilities

Provide day-to-day administrative support to the onsite project and construction management teams.
Coordinate project-related logistics including meeting scheduling, workspace coordination, and team communications.
Maintain organized project records, trackers, and administrative documentation.
Assist with preparation and distribution of reports, meeting notes, and project correspondence.
Coordinate onboarding activities for new project personnel including workspace setup, orientation logistics, and access coordination.
Support offboarding activities including badge deactivation, workspace turnover, and equipment coordination.
Partner with internal teams to ensure a smooth onboarding and transition experience for project staff and contractors.
Maintain efficient office operations for the project site, including supply inventory, office organization, and workplace coordination.
Monitor and replenish office supplies, snacks, beverages, and administrative materials as needed.
Coordinate with vendors and suppliers to ensure timely deliveries and operational continuity.
Issue and manage employee and contractor badges and site access credentials.
Serve as a point of contact for badge requests, access issues, and security coordination.
Work closely with site security and facilities teams to maintain compliance with project access protocols.
Receive, organize, and distribute incoming mail, packages, and project deliveries.
Coordinate outgoing shipments, courier services, and delivery tracking.
Support logistics coordination for project-related materials and office needs.
Coordinate workspace assignments, seating charts, and office layout adjustments as project teams expand.
Liaise with building management and facilities vendors regarding maintenance requests and office functionality.
Support compliance with workplace safety, cleanliness, and operational standards within a construction-adjacent environment.
Foster a professional, organized, and welcoming project office environment.
Support occasional team meetings, onsite events, and employee engagement activities.
Act as a reliable and approachable resource for employees, contractors, and visitors onsite.