Project Administrator

Core Builders • San Jose, CA

10d • $80,000 - $95,000 • Onsite

About The Position

As the Project Administrator, you are responsible for document control management via the M-Drive filing system and Procore, coordination and distribution of information, monthly invoice, permits and insurance tracking, preliminary collection of prevailing wage documentations, manage project office organization, and general coordination and support to project teams.

Requirements

• High School Diploma/GED Required
• Applicable experience may be substituted for education requirements
• Organization or collaboration experience
• Proficient in Microsoft Suite (Office, Excel, Word, PPT)
• General understanding of Procore or equivalent project management software
• Or a list of skillsets that would be applicable to Construction Management (leadership, communication, or problem-solving skills).
• Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

Nice To Haves

• Preferably 2 – 5 years of experience in a Project or Administrative assistant role

Responsibilities

• Document Control
• Project Permits/Licenses
• Creating and maintaining a permit log for trailer, OSHA, etc.
• Prevailing Wage reporting & Subcontract Insurance compliance
• Procore Management Distribution of Project Schedule to subcontractors
• Track subcontractor monthly invoices and billings
• Subcontractor Daily Reports
• Compile and issue Subcontracts, Purchase Orders and Change orders
• Create Prime and Subcontract agreements with input from Project Manager
• Record meeting minutes as necessary when Project Engineer is unavailable
• Site Staff Support
• Procore and Network Drive document management, uploading and downloading documents.
• Creating and updating project binders: Scope Binders, RFI Binders, Permit Binders, etc.
• Manage procurement of office supplies throughout the project duration
• Prepare outgoing mailings and labels for submittmits and checks
• Manage project calendar and directory
• Schedule and coordinate interviews, reservation of conference rooms, client events and supplier presentations.
• Developing Professional Expectations
• Being timely and punctual.
• Attending team meetings with a collaborative spirit.
• Communicating with supervisors and teammates regarding work schedule and time off requests.
• Professional Development
• Learn best practices in project management, seeking opportunities for continuous improvement.
• Participate in company-wide initiatives and Core University.

Benefits

• Medical, Dental and Vision (100% paid for employee coverage)
• Flexible Spending Accounts
• Life and Long-term Disability Insurance
• Retirement Plan (discretionary employer match)
• Paid Time Off (PTO)
• Paid Holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED