Project Administrator

Loureiro Engineering Associates, Inc.•Plainville, CT

24d•Onsite

About The Position

Loureiro Contractors, Inc. (LCI) has an immediate opening for a Project Administrator to join our team in our Plainville, CT office. The successful candidate will provide assistance to the LCI and Loureiro Building Construction management teams in day-to-day administrative tasks. At Loureiro, you won’t just work for the company; you’ll own a part of it. As a 100% employee-owned company, our Employee Stock Ownership Plan (ESOP) gives you a company-funded ownership stake that grows over time, so when we succeed, you share in the rewards.

Requirements

Excellent organizational skills and attention to detail.
Ability to communicate effectively and collaborate with team members across departments.
Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.
Willingness to learn and adapt to new processes and technologies as needed.
Bachelor's degree in Business Administration, Finance, Construction Management, or a related field preferred; or 1–3 years of experience in construction management, coordination, or administration.
Previous experience in project support, administrative assistance, or related roles within the construction industry is highly desirable.
Strong proficiency in Microsoft Office Suite and familiarity with financial software (e.g., Vista) preferred.

Nice To Haves

Knowledge of construction contracts, regulations, and compliance requirements is a plus.

Responsibilities

Provide comprehensive support to the Loureiro Contractors Inc. (LCI) & Loureiro Building Construction management teams, assisting with various tasks and projects as needed.
Collaborate effectively with team members throughout all phases of projects, including bidding, award, implementation, and closeout.
Maintain accurate and up-to-date electronic filing systems and databases by gathering, entering, and updating relevant data.
Reconcile delivery tickets and credit card receipts from the field, ensuring accuracy and compliance with company policies.
Assist in the review and processing of invoices for payment to subcontractors and vendors, verifying pricing and quantities.
Assist in setting up customers and vendors in the company financial system (Vista), obtaining necessary documentation such as W-9s and Certificates of Insurance (COIs).
Verify employee hours to ensure accuracy, coordinating with Operations in advance.
Export payroll data from HeavyJob to the Payroll Manager for processing.
Enter purchase orders and subcontracts into Vista, actively coordinating with vendors and subcontractors to obtain necessary documentation for compliance.
Process change orders for subcontractors and vendors, obtaining approval and ensuring accurate documentation.
Assist with Project Setup procedures before estimates are imported, ensuring completeness and accuracy.
Process CLA-12 forms for CTDOT projects and handle contractually required set-aside reporting, updating monthly.
Maintain knowledge of union contracts (LCI only) and ensure compliance as necessary.
Interface with Accounting and Office Services departments regarding payroll, invoices, customer and vendor alignment, purchase orders, credit applications, and credit cards.
Support the implementation and maintenance of new subcontractor management programs, actively participating in onboarding processes.
Assist with transmitting, tracking, and logging various project documents such as RFIs, POs, RFCs, PCOs, and submittals.
Attend weekly project team meetings to stay informed about project progress and requirements.
Work safely and comply with the firm's policies and procedures.
Perform other duties as assigned.