Project Administrator

S&ME, Inc.•Wilmington, NC

15d•Onsite

About The Position

S&ME is seeking a dedicated, full-time Project Administrator for its Wilmington, North Carolina office. This role serves as a trusted operational partner to senior leaders and project teams, focusing on keeping people, projects, and priorities moving forward for project success. It involves communication, coordination, and compliance to ensure leadership teams are supported, projects stay on track, and clients receive timely, accurate information. The Project Administrator will collaborate with the Office Coordinator, Office Principal, field staff, and project managers to support both office and field operations across multiple service lines. Success requires strong communication and organizational skills, the ability to manage competing priorities independently, and effective collaboration across teams.

Requirements

High school diploma or GED
Minimum of 5 years of experience in a relevant field
Intermediate to advanced computer literacy, including proficiency with CRM, ERP systems, Metafield or data entry programs, and Microsoft Office Suite
Notary Public Certification, or the ability to obtain within 90 days of hire

Nice To Haves

Associate's degree in Business or Accounting
Construction, engineering, or consulting firm experience

Responsibilities

Support project managers with proposal preparation.
Assist with project reporting, including field and laboratory data.
Participate in project review meetings.
Work with project managers, the scheduler of field work, and field staff to support project and staff needs.
Assist with implementation and ongoing compliance, including tracking field reports for client distribution.
Support the Office Principal and other Office leaders with office-specific needs.
Provide support by producing meeting agendas and minutes.
Assist with planning and coordination of meetings, events, safety, and required training.
Help coordinate new hires for onboarding.