Project Administrator
About The Position
Join our team as a detail-driven Project Administrator supporting project accounting, administration, and construction operations from setup through closeout. We are looking for a highly organized and dependable Project Administrator to support our Project Managers with the financial and administrative details that keep jobs moving smoothly. In this role, you will help manage project-related payables, receivables, purchase orders, subcontract documentation, compliance tracking, billing, cash flow monitoring, and job setup and closeout activities. This position is ideal for someone who enjoys accuracy, follow-through, and working closely with internal teams, vendors, customers, and subcontractors.
Requirements
- Five years of accounting, project administration, construction administration, or similar experience preferred.
- Proficiency with Microsoft Office Suite, including Excel and Word.
- Familiarity with accounting platforms, ERP systems, and construction management software; Procore experience is a plus.
- Strong attention to detail and ability to manage multiple priorities with accuracy.
- Clear and professional communication skills when working with Project Managers, customers, vendors, and subcontractors.
- Ability to maintain organized records, meet deadlines, and follow through on open items.
Nice To Haves
- Procore experience is a plus.
Responsibilities
- Enter accounts payable invoices and process purchase orders accurately and on time.
- Prepare and process check, wire, and ACH payments.
- Reconcile vendor statements and process credit card payments.
- Prepare customer and project billings and follow up on customer payment status.
- Monitor project-level cash flow and help keep Project Managers informed of billing and payment activity.
- Process subcontracts and subcontract change orders as they are received.
- Manage subcontractor compliance requirements, including licensing, insurance, and related documentation.
- Partner with Project Managers to coordinate project administrative tasks and maintain organized job records.
- Complete job setup and closeout procedures within the accounting system.
- Participate in bi-weekly job review meetings and provide administrative support as needed.
- Work within Procore for accounting and subcontract-related items.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
