Project Administrator Santa Clarita Zip. 91355

OHLA USA•Santa Clarita, CA

5d•Onsite

About The Position

OHLA USA is seeking a Project Administrator to join their team in Santa Clarita, CA. OHLA USA is committed to building a better, safer, and more sustainable world and values its people as its greatest asset. This is a full-time, on-site position where employees collaborate in a challenging and opportunity-rich environment. The company brings together diverse talent within the construction industry.

Requirements

High School Diploma required
3-5 years of administrative support experience, preferably in engineering or construction
Excellent communication and interpersonal skills, including verbal and written communication
Intermediate computer skills utilizing Excel, Word, PowerPoint, Outlook
Strong organizational and time management skills
Strong work ethic
Ability to function as a team builder/player
The ability to freely access all points of a construction site in wide-ranging climates and environments

Nice To Haves

Bilingual in Spanish preferred

Responsibilities

Process new hire paperwork for craft/field employees.
Upload and update employee data, including union pay upgrades and tax forms.
Conduct E-Verify.
Assist project safety staff and IT with coordinating equipment for project staff.
Complete 3-way match for Accounts Payable.
Work with the Project Manager to create change orders.
Communicate and coordinate with the Accounts Payable department.
Collect Certified Payroll from vendors.
Prepare owner billings for Accounts Receivable.
Reconcile billings with owner payments.
Post all incoming payments from owners.
Prepare Subcontractor accruals SOV's.
Reconcile Subcontractor SOV's on a monthly basis.
Finalize Subcontractor SOV's for payment.
Collect all documents for Subcontractor compliance, including CPR, Insurance, Union documents, and correspondence.
Communicate with Subcontractors to ensure proper payment.
Track and monitor any stop notices and bond claims on the project.
Receive timesheets from the field.
Verify cost codes and hours on timesheets for accuracy.
Enter hours and verify their correctness with reports.
Accrue all equipment hours and maintain an equipment log.
Create change orders for all monthly equipment purchase orders.
Reconcile equipment hours.
Prepare comprehensive Cost Forecast by project for month-end.
Finalize Subcontractor and owner billings for prior months.
Assist in all audits performed.
Ensure vendors are paid in a timely manner.
Collect Certified Payroll from vendors.