Project Administrator

Prime Controls•Boise, ID

13d•Onsite

About The Position

The Project Administrator supports active projects by managing administrative processes that keep work organized, documented, and moving forward. This role partners closely with Project Managers, field teams, accounting, and internal departments to ensure project documentation, reporting, and internal coordination are handled accurately and on time. This is a project-focused administrative role, not a front-desk position. The ideal candidate is detail-oriented, organized, and comfortable supporting multiple projects simultaneously.

Requirements

2+ years of administrative experience, preferably in construction, engineering, or project-based environments
Strong organizational and time-management skills
Ability to manage multiple tasks across different projects
Excellent written and verbal communication skills
High attention to detail and accuracy
Comfortable working with documentation, reports, and tracking systems
Ability to exercise judgment, prioritize effectively, and work independently

Responsibilities

Support Project Managers with timesheet tracking and labor reporting
Review and process expense documentation
Maintain project files and documentation in internal systems
Assist with submittals, closeout documents, and required project paperwork
Coordinate internal approvals and routing of documents
Track material transfers and maintain related records (including photos when required)
Assemble project kits and ensure materials align with provided specifications
Assist with maintaining accurate inventory records related to project materials
Communicate with internal departments to ensure project information is current
Provide general administrative support to project teams as needed