Project Administrator

Aecon • Sherwood Park, AB

49d • Onsite

About The Position

Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career — you’ll help build what matters to enable future generations to thrive.

At Aecon we:

Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement — values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?
Aecon Industrial leads the way in industrial construction with a proven track record of safely delivering a broad range of project solutions for our clients - from fabrication and modularization to new builds, turnarounds and maintenance. Aecon Industrial provides its clients with a vertically integrated solution, self-performing all disciplines of work.

Reporting to the Project Accounting Supervisor, the Project Administrator is responsible for providing the accurate time entry of site(s) employees and day-to-day project accounting administrative support to enable the projects to achieve their objectives.

Requirements

• Experience with trade and CLAC collective agreements.
• Knowledge of payroll principles, practices, and provincial Employment Standards.
• Related post-secondary education and professional payroll work experience within a construction environment.
• Demonstrated computer software proficiency with Microsoft Office applications and SAP software is an asset.
• Excellent organizational skills in order to handle multiple deadlines and tasks within a high-pressure work environment.
• Excellent interpersonal and communication skills.
• Attention to detail and accuracy.
• Ability to handle sensitive and confidential information in a professional manner.

Responsibilities

• Enter hourly payroll and check entries to ensure accuracy on daily/weekly basis.
• Compile and review employee new hire packages to ensure accuracy and completeness before submitting to corporate payroll group.
• Support project personnel and employees in relation to day to day payroll.
• Work with union representatives and the respective union halls.
• Work closely with project accountants and finance members, corporate payroll, as well as personnel situated on projects sites.
• Enter project allowances in accordance with union agreement or personnel documentation.
• Enter staff payroll in coordination with field personnel.
• Coordinate mobilization, camp assignments and travel including flights as required.
• Onboard hires into client systems.
• Upload of project equipment hours.
• Create LEMS; gather backup documentation such as timesheets, accounts payable and invoices; direct entry into client systems.
• Monitor status of third party supplier invoices to ensure timely processing of costs.
• Prepare vendor invoicing for unionized and non unionized contractors.
• Compile monthly project reconciliations as required.
• Providing financial administrative support and other duties as required.
• Provide cross shift / vacation coverage.
• Provide training as needed.
• Ensure audit compliance and assist with audit gathering requirements.

Benefits

• Services and benefits needed to support your mental, emotional, and physical well-being.
• Investment in your development through Aecon University, tuition reimbursement, and Leadership Programs.
• Work environments focused on mutual respect, teamwork, collaboration, and new ideas.
• Meaningful initiatives, training, partnerships with Veteran groups, Aecon Women in Trades and diversity programs, and Employee Resource Groups (ERGs).
• Managing risk, safety, and environmental considerations across all our projects and surrounding communities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree