Project Administrator, Lead

BGIS•ON, ON

7d•CA$63,397 - CA$79,246•Onsite

About The Position

The Project Administration Lead is responsible for providing effective leadership to a project administration team. The individual performs project administration activities including but not limited to maintaining project documentation, completing project set up, financial and administrative close out requirements.

Requirements

3 to 5 years of project administration work experience
Community college diploma or equivalent training
Ability to lead and engage a team of project administrators
Advanced project administrative, coordination and organizational skills
Ability to maintain accurate data
Strong attention to detail
Ability to extract and compile data into reports
Ability to communicate effectively with others for the purpose of providing feedback, conveying information, data exchange, clarification and follow up
Computer proficiency in MS Office applications in particular MS Project, MS Excel, MS Word, MS Outlook along with the ability to quickly learn BGIS proprietary applications RealDocument and RealSuite and other business applications Oracle, ComplyWorks, Basware, Apex
Ability to prepare agendas and meeting minutes for client and internal meetings.

Nice To Haves

Demonstrates an interest in pursuing Project Management Institute Accreditation

Responsibilities

Leading team of project administrators and managing their work flow (Daily)
Creating new projects in the online file system, completing work authorizations and purchase orders (Daily)
Generating and compiling project data into reports (Daily)
Acting as the subject matter expert on administrative processes (Daily)
Prepare and coordinate meeting agendas and meeting minutes
Format data into Excel documents
Review accuracy of invoice and purchase orders prior to advising Project Manager to approve payment or to correct defect.
Investigate data errors in weekly reports and provide solutions to maintain data integrity.
Use good judgment and discretion when communicating with client and vendors.
Process verbal and written instructions to effectively assign work effort to the team.
Provide recommendation to approve a purchase order, on Work Authorization and to submit report to the client.