Project Administrator I with F.D. Thomas, Inc.

ASRC Industrial•Boise, ID

6d•Onsite

About The Position

F.D. Thomas, Inc. (FDT) is seeking a safety-driven professional to provide administrative support to the Division Manager, Project Managers, and Estimating department. This role involves general administrative support for contract administration duties, including filing, copying, organizing, data entry, and quality document control. The position is based in Boise, offering a balance of career opportunity and quality of life with access to outdoor recreation and a strong local economy.

Requirements

High School diploma or equivalent.
Good knowledge of and an ability to use English composition for the purposes of understanding and responding to verbal inquiries, maintaining accurate files, and providing written and oral communication.
Able to use a computer, word processing software, and general office equipment.
Ability to learn new software, processes, and procedures.
Must have good solid math abilities in basic calculations.
Excellent customer service and problem-solving skills in a professional environment.
Computer proficient with MS Office applications (Excel, Windows, Outlook, etc.).
Must be able to take direction and complete projects as assigned.
Good math skills with basic computations such as add, subtract, multiple, divide, etc.
Must be able to multi-task, organize and prioritize work with minimal supervision.
Remain calm in high stress environments while multi-tasking.
Courteous, personable, and professional manner.
Self-motivated, able to work without direct supervision and problem-solve effectively.

Nice To Haves

Some college preferred.
Completion of Higher Education.

Responsibilities

Provide administrative support to the Division Manager, Project Managers and Estimating.
General administrative support for contract administration duties that will include (not limited to): filing, copying, organizing, data entry, and quality document control.
Provide direct administrative and clerical support to the Division, Project Managers & Estimating Dept. as assigned to include (not limited to): filing, copying, collating, organizing, etc.
New job set up in Viewpoint.
Fill out "New Job Setup" forms.
Subcontract accounting tasks: monthly payment applications and retention payment.
Process Accounts Payable invoices according to procedure (i.e. scan, code, etc).
Communicate with various vendors/suppliers for missing invoices.
Set up Purchase Orders in Viewpoint.
Assist in all Time & Material (T&M) billing processes as directed.
Request, receive, log, verify, and maintain current subcontractor insurance certificates.
Prepare, collate, and distribute all Close-Out documents per project and as directed.
Miscellaneous assistance in all administrative processes as related and as requested.
Take meeting minutes at PM meetings, create, and distribute list of action items.
Viewpoint data entry.
Manage multiple priorities meeting all deadlines in a complete and accurate manner.
Creating new job files and maintain an accurate and up-to-date project file.
Order Insurance, Workers Comp, Bonds, Pre-liens as directed.
Prepare and follow up with Customer Surveys.
Provide administrative/clerical support for special projects as requested.