Payroll Director with F.D. Thomas, Inc.

ASRC Industrial•Medford, OR

3d•$125,000 - $140,000•Onsite

About The Position

F.D. Thomas, Inc. is seeking an experienced and strategic Payroll Director to lead its payroll operations in Central Point, Oregon. This role is designed for a seasoned payroll leader who excels in a compliance-driven, multi-entity environment and possesses a strong understanding of full-cycle payroll management. The Payroll Director will be responsible for overseeing all aspects of payroll execution, ensuring accuracy, efficiency, and compliance for a diverse workforce, including both union and non-union employees. Beyond managing daily operations, this position will focus on driving process improvements, supporting organizational growth, and ensuring adherence to company policies, collective bargaining agreements, and regulatory requirements. The role involves significant leadership in guiding payroll strategy, developing team capabilities, and ensuring the timely and accurate delivery of payroll while upholding the highest standards of compliance and operational excellence. F.D. Thomas, Inc. is a leading coating and specialty contractor in the United States, operating across multiple states and is a subsidiary of ASRC Industrial (AIS), part of an Alaska Native Corporation. As a Minority Business Enterprise, FDT is committed to supporting client diversity goals while delivering exceptional service and value.

Requirements

Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or related field preferred.
CPP (Certified Payroll Professional) certification preferred.
8+ years of progressive payroll leadership experience, including management of complex, multi-state payroll operations.
Experience supporting union and non-union workforces required.
Experience with construction, industrial, manufacturing, or project-based environments strongly preferred.
Experience with prevailing wage and certified payroll reporting strongly preferred.
Experience overseeing payroll across multiple entities or companies preferred.
Strong knowledge of: Multi-state payroll laws and taxation, Wage and hour compliance, Union payroll administration, Prevailing wage regulations, Certified payroll requirements, Payroll accounting and reconciliations.
Strong analytical, organizational, and problem-solving skills.
High attention to detail and accuracy.
Ability to handle confidential and sensitive information with professionalism and discretion.
Strong leadership, communication, and interpersonal skills.
Ability to operate effectively in a fast-paced environment with competing priorities and deadlines.
Strong systems and technology proficiency, including payroll and HRIS platforms and advanced Excel skills.
Strategic thinking and operational execution
Accountability and ownership
Sound judgment and decision-making
Process improvement mindset
Collaboration and relationship-building
Adaptability and responsiveness
Communication and influence
Team leadership and employee development

Nice To Haves

Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or related field.
CPP (Certified Payroll Professional) certification.
Experience with construction, industrial, manufacturing, or project-based environments.
Experience with prevailing wage and certified payroll reporting.
Experience overseeing payroll across multiple entities or companies.

Responsibilities

Direct and oversee all payroll operations for multiple companies and business units across several states.
Ensure accurate and timely processing of weekly, biweekly, and off-cycle payrolls for union and non-union employees.
Manage payroll activities involving: Prevailing wage, Certified payroll reporting, Multiple union agreements, Shift differentials, Per diem and travel pay, Bonuses and incentive compensation, Garnishments and deductions, Multi-state taxation.
Establish and maintain payroll calendars, controls, procedures, and service standards.
Ensure payroll records, earnings, deductions, and tax filings are accurate and compliant.
Ensure compliance with: Federal, state, and local wage and hour laws, Tax regulations, Union collective bargaining agreements, Prevailing wage requirements, Certified payroll requirements, Internal company policies and audit standards.
Monitor legislative and regulatory changes affecting payroll operations.
Lead payroll audits and support internal and external audit requests.
Partner with HR and Legal on payroll-related investigations, claims, and compliance matters.
Ensure proper handling of wage attachments, levies, child support orders, and other required deductions.
Lead, develop, and mentor payroll staff and managers.
Establish clear performance expectations, accountability, and development plans.
Promote a customer-service-oriented payroll culture focused on accuracy, responsiveness, and continuous improvement.
Evaluate department structure, staffing, and workflows to improve efficiency and scalability.
Serve as the functional lead for payroll systems, upgrades, implementations, and integrations.
Partner with HRIS, IT, Finance, and vendors to improve automation and reporting capabilities.
Develop and maintain payroll metrics, reporting dashboards, and analytics.
Identify opportunities to improve processes, strengthen controls, reduce manual work, and improve operational efficiency.
Support acquisitions, integrations, and organizational changes related to payroll operations.
Collaborate with HR, Benefits, Finance, Operations, and field leadership to resolve payroll issues and improve processes.
Provide guidance and support to managers and employees regarding payroll policies, practices, and procedures.
Support year-end activities, including W-2 processing, audits, reconciliations, and reporting requirements.