Project Administrator I

Sundt•Morrilton, AR

About The Position

The Project Administrator is responsible for providing administrative, secretarial, and clerical support to the project. They will maintain a professional working relationship with owners, architects, engineers, subcontractors, and suppliers and may supervise and provide training for the Project Secretary, as well as participate in the Individual Development Review for that employee. This position is entry level for individuals with limited experience in this position.

Requirements

Good organizational skills are necessary.
Must be proficient with word processing and spreadsheet software.
Proficient use of all Microsoft Office Suite programs.
Two-year accounting degree or equivalent combination of business training and/or related experience.

Responsibilities

Responsible for gathering and organizing owner billing backup, reviewing individual charges, and consolidating supporting documentation for billing.
Assists with project close-out as requested by the project team and performs duties as required by project close-out checklist and generates and audits reports including equipment, labor, material, subcontractor committed, cost, and job cost.
Assists with owner billings and coordinates receipt of owner funds and release of sub payments.
Process and track accounts payable and accounts receivable transactions, ensuring invoices, payments, and supporting documentation are accurate and competed on time.
Coordinate with vendors, customers, and internal teams to address billing and payment questions.
Reconcile vendor statements, customer accounts, and payment records.
Maintain accurate financial records and ensure documentation is properly filed and accessible.
Sets up and maintains standard project files: general correspondence/filing, subcontractor/ purchase order agreements, vendor files, time sheets, and Prolog Company set-up files.
Review invoices and billing documentation for accuracy and resolve discrepancies.
Types and distributes project correspondence and coordinates all project payables and receivables with Accounting Department and may maintain and reconcile jobsite petty cash and other accounts, as required.