Project Administrator II - P&I

GEODIS Career•Brentwood, TN

6d•Hybrid

About The Position

The Project Administrator II – P&I is responsible for moderating established projects and executive review meetings, compiling/distributing reporting that supports these meetings, and producing notes upon completion of meetings. This position also manages the project request process by facilitating weekly review meetings, tracking progress of requests, and submitting requests. The Project Administrator II – P&I also works closely with and Project Managers to maintain project deliverables including procurement management (Purchase Orders) and reporting. This role will include data entry, report production, project documentation maintenance, and managing of small/subprojects (after other PA tasks are mastered).

Requirements

Minimum 2 years related experience and/or training (relevant internship experience will be considered); or an equivalent combination education and experience
Experience with project reporting tools such as Microsoft and Planview
PC literate with a command of Microsoft Office products including Word, Excel, PowerPoint, Microsoft Timeline, and Outlook
Ability to write detailed reports and correspondence
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
Time management/balancing multiple priorities
Problem solving, analytical, and organizational skills
Ability to provide clear and direct communications both verbally and in written form
Adaptable to highly fast pasted and dynamic environments
Excellent attention to detail and ability to manage own work
Self–motivated and able to work in a team-oriented, collaborative environment
Highly motivated to grow in career, including interest in operations and becoming a project manager as a future role

Nice To Haves

Experience in Coupa and Planview would be considered a plus

Responsibilities

Develops reports and produces materials required to support project plans, including updates to project schedules, issue logging, recording meeting minutes and documenting them promptly for distribution to project team members
Manages/tracks procurements in support of projects and creates Purchase Orders within the procurement management system (Coupa)
Leads small or sub projects to GEODIS Projects and Implementations standards after gaining proficiency on other role tasks
Coordinates weekly executive review and new business review meetings by maintaining meeting requests, producing agendas, and managing notifications; obtains information from attendees and utilizes PDF generator to combine into one document for the meetings
Moderates meetings by monitoring attendees and keeping the meeting on task and on schedule; documents meeting notes
Performs administrative tasks such as arranging meetings and/or conference calls, developing agendas, answering routine questions, preparing correspondence and progress reports, and participating in event coordination.
Manages project requests submitted through SharePoint portal, conducts review meetings with Projects and Implementations team, updates data within request, performs inquiries to multiple people throughout organization to gain project scope and work effort information, and produces required reporting for governance meeting submissions
Produces weekly P&I reporting through Planview in preparation for weekly executive review meetings and formats data when necessary; distributes to project managers and P&I leadership for review prior to preparing the final meeting packet
Creates projects in Planview interface for new business opportunities; creates the project schedule and maintains tasks for resource timesheet management
Completes assigned criteria within Workflow Engine in support of new business opportunities by marking tasks complete; obtains signatures from CFO when needed and uploads required documentation
Effectively communicates relevant information to Project Managers and Projects and Implementation
Efficiently identifies process improvement opportunities and solves issues (i.e., calendar conflicts)
Updates and maintains Projects and Implementations toolkit templates

Benefits

Access wages early with the Rain financial wellness app.
Free telemedical access to doctors and therapists through FirstStop Health available first day of employment!
Health, dental, and vision insurance after 30 days of employment
401k match
Paid maternity and paternity leave
Access to career development, employee resource groups, and mentorship programs
Employee discounts
Access to employee perks like fitness class discounts and free access to a relaxation and meditation app
Free financial wellness programs
Daycare discount program
Opportunities to volunteer and give back to your community + more!