Project Administrator I

Join the 'Ohana•Honolulu, HI

6d•Hybrid

About The Position

The Project Administrator I will provide support for the Project Management Team through preparation and maintenance of project documentation and reporting. This role involves assisting General Managers and other Project and Program Managers with various project-related tasks, including reporting, data entry, procurement support, and proposal assistance.

Requirements

Proficiency in MS Office.
Excellent verbal and written communication skills.
Attention-to-detail.

Nice To Haves

Associates Degree Preferred

Responsibilities

Assist General Managers and other Project and Program Managers with the preparation of daily, weekly, and monthly progress reports, schedule updates, and other correspondence for projects.
Assign correspondence numbers and maintain correspondence logs for assigned projects.
Conduct administrative and coordination aspects of project start-up activities.
Perform and assist with project data entry and review.
Prepare purchase requests/orders and assist the Subcontract Administrator in performing procurement activities and tracking of subcontract accruals and spending.
Coordinate with site managers for establishment and operation of on-site administration.
Prepare internal reports related to regional operations office administration.
Perform initial reviews of subcontractor invoices and code/approve based on subcontract agreement and work performed.
Assist with onboarding of new personnel.
Assist Program Managers with all aspects of Proposals and deliverable documentation.
Assist with proposals and project needs for subcontractors/vendors to gather quotes and OSHA/EMR information.
Format documents in Microsoft Word and Excel.
Assist with expense reporting and project controls.
Performs other related duties as assigned by management.