Project Administrator - Equipment
About The Position
As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, Trane Technologies is committed to putting the planet first. This role is an exciting opportunity to join Trane's organization as a Project Administrator in their Maitland, FL commercial sales office. Under direct supervision, this position is responsible for routine project documentation, material procurement, job costing, status monitoring, invoicing, and administrative closeout of each project. The Project Administrator will closely interact with Project Managers, Account Managers and other assigned project staff to ensure the timely completion of each project. This role requires strong communication, organizational, follow-up, and multitasking abilities across various tasks and computer systems.
Requirements
- High School diploma or GED and up to two (2) years of related experience and/or training; or equivalent combination of education and experience.
- Strong communication skills.
- Proactive approach with willingness to work independently as well as part of a team.
- Demonstrated ability to perform tasks such as problem solving, decision making, rational thinking, and exercising good judgment.
- Experience prioritizing tasks to meet tight deadlines in a fast-paced environment.
- Flexibility to work overtime/weekends, as required.
Nice To Haves
- Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable.
- Construction law and regulation knowledge.
- Familiarity with the operation of HVAC Systems.
Responsibilities
- Follow established standard work and processes, utilizing several enterprise systems.
- Administer projects throughout their entire lifecycle to ensure contract compliance and successful delivery, including coordination with regional leadership, contract management, legal, and financial services.
- Manage procurement processes per project requirements, including material ordering/tracking, issuing purchase orders, and subcontracts to qualified vendors with guidance from Project Manager and/or Engineer.
- Coordinate the monthly customer invoicing process per customer requirements and Project Manager direction to ensure timely and accurate billing.
- Coordinate with project team members for accurate and timely recording of project financials, including forecasting assistance and vendor invoices, utilizing project reports.
- Review billing backlog and coordinate/communicate with internal and external stakeholders to resolve obstacles.
- Assist in keeping Accounts Receivable (AR) up to date and resolving billing or tax disputes.
- Perform general administrative functions to support the equipment fulfillment process.
- Collaborate with Project Managers on resolving forecasting, under/over billings, and other financial issues within projects.
- Process cases in case management.
Benefits
- Health insurance
- Holistic wellness programs with generous incentives
- Family building benefits including fertility coverage and adoption/surrogacy assistance
- Paid time off (up to 15 vacation days)
- Paid holidays
- Sick leave
- Additional options to support volunteer and parental leave
- 401K match
- Educational and training opportunities through company programs
- Tuition assistance
- Student debt support
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
