Project Administrator- Equipment

Trane Italia • Brea, CA

3d • Hybrid

About The Position

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world. Learn about our benefits designed for you to Thrive at work and at home. We boldly go. Where is the work: Monday to Thursday, work onsite with your colleagues. Fridays, choose your work location, balancing what your work requires.

Requirements

• One-year certificate from college or technical school and three (3) plus years of related billing experience and/ or training; or equivalent combination of education and experience.
• Candidates without a 4-year degree are encouraged to apply; we prioritize practical experience, relevant skills, and alignment with our leadership principles.
• Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
• Proven experience prioritizing tasks in order to meet tight deadlines within a high-paced environment.
• Flexibility to work overtime/ weekends, as required.

Nice To Haves

• Familiarity with the operation of HVAC Systems preferred not required.

Responsibilities

• Responsible for issuing purchase orders and reconciling purchase order issues/ invoice reconciliation.
• Process documents for service work requests and freight claims.
• Prepare and update customer job/ order status sheets.
• Communicate effectively with other team members.
• Assist with new order credit approval process.
• Obtain Trane and vendor estimated ship dates and update appropriate schedules.
• Assist with communication to customers regarding shipping updates.
• Forward warranty standard documents to customers.
• Manage receipt of installation operation and maintenance manuals (IOMs).
• Distribute IOMs to customers.
• Assist with distribution and receipt of submitters.
• Responsible for general administrative functions to support the equipment fulfillment process.
• Participate in and contribute to lean improvements activities.

Benefits

• health insurance
• holistic wellness programs that include generous incentives
• Family building benefits include fertility coverage and adoption/surrogacy assistance.
• 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution.
• Paid time off includes 15 vacation days, 9 paid holidays, 3 floating holidays, sick leave, and additional options to support volunteer and parental leave.
• Educational and training opportunities through company programs along with tuition assistance and student debt support.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree