Project Administrative Manager

ECS Ltd•Lubbock, TX

About The Position

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #50 in Zweig Group’s Hot Firm List (May 2025). For additional information about ECS, visit: www.ecslimited.com. ECS is an Equal Opportunity Employer. To learn more, click here.

Requirements

High school diploma or GED required.
6 years of related experience
CAPM - Certified Associate in Project Management offered by the Project Management Institute (PMI) or another related certification required
If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
Excellent oral & written communication skills
Excellent project management and contract administration skills
Dependable, self-motivated, responsible and detail-oriented
Ability to multi-task and meet deadlines
Proficient with MS Office (Word, Excel, PowerPoint)
Ability to work effectively with clients, peers and supervisors as well as independently.
Ability to build a team
Excellent interpersonal skills
Excellent leadership and decision making skills
Excellent project and contract management skills
High level understanding of prioritizing and urgency of work in the consulting industry

Nice To Haves

Bachelor of Business or related field is preferred

Responsibilities

Manage the administrative tasks associated with a project, including, but not limited to proposal and project registration, invoicing set-up, coordinate project resources, and more.
Assist junior staff with resolution of issues.
Use ECS systems in the management of project resources, project paperwork and documentation, and maintaining project schedules and budgets.
Proactively lead internal communications with staff members on a variety of projects.
Actively mentor junior staff and support the overall development of the team.
Schedule project meetings and provide solutions to administrative and client issues as necessary.
Serve as the central point of contact for client-facing, project-related communication.
Manage project budgets, prepare invoices, and conduct collections efforts. Prepare change orders and invoices.
Prioritize tasks and meet project deadlines.
Manage project budgets for successful profitability.
Host or attend project discussions with clients, follow up on reports to determine if there are questions.
Assist senior staff with staffing decisions.
May manage staff.
May assist with general office duties, such as but not limited to administrative support, scheduling and coordination, and inventory and supply management.