Project Administrative Coordinator-Atlanta

Southeast Pipe•Decatur, GA

9d•$20 - $30•Onsite

About The Position

We are seeking a Project Administrative Coordinator for our Atlanta office. This role supports Project Managers and operations personnel with the day-to-day administrative, contractual, financial, compliance, and documentation requirements of municipal, utility, and construction projects. This position requires a highly organized, detail-oriented individual who is comfortable working with contracts, specifications, Microsoft Excel, and multiple project-management systems. The ideal candidate can independently research project documents to locate requirements and deadlines rather than relying solely on top-down direction.

Requirements

Strong working proficiency in Microsoft Excel (formulas, sorting, PivotTables), Word, Outlook, and Adobe Acrobat (editing/combining PDFs).
Ability to read, navigate, and extract information from contracts, specifications, and scopes of work.
Exceptional attention to detail (dates, quantities, work orders), strong independent research capabilities, and excellent written/verbal communication.
High school diploma or equivalent required.

Nice To Haves

Associate or Bachelor’s degree in Business, Construction Management, or Accounting.
2+ years of administrative or project-coordination experience in construction, utilities, public works, or engineering.
Experience with construction billing, pay applications, or job-cost documentation.
Familiarity with project management software (e.g., HeavyJob, Cityworks, Kahua, ArcGIS) is a plus.

Responsibilities

Provide daily support to Project Managers and operations staff across multiple projects; track due dates and proactively follow up on outstanding items.
Review contracts and specifications to identify required submittments, reports, and deadlines; track Certificates of Insurance (COIs) and subcontractor compliance documents.
Create and maintain project trackers, logs, and spreadsheets; prepare and reconcile Excel reports using formulas, filters, and PivotTables.
Assist with pay applications, invoice backup, quantity reconciliation, and subcontractor documentation.
Format, edit, and organize Word and PDF submittals; maintain organized electronic project files with consistent naming conventions and version control.