Infrastructure & Capital Projects – Project Administrative Coordinator, ANS
About The Position
Accenture Infrastructure & Capital Projects is seeking a Project Administrative Coordinator to provide specialized project coordination and administrative support for client engineering and construction projects within the Chino Basin Improvement Program (CBP). This role involves supporting projects throughout all phases, from planning to closeout, by coordinating documentation, financial transactions, reporting, meetings, records, and administrative deadlines. The coordinator will work closely with project managers, consultants, and internal departments, maintaining project trackers, action items, and status information to ensure multiple projects remain on track. Key responsibilities include supporting the administration of contracts, purchase orders, amendments, and change orders, as well as reviewing and processing invoices and pay estimates. The role also involves developing Excel tools for cost monitoring and forecasting, maintaining electronic project records, coordinating meetings and workshops, drafting correspondence and reports, and compiling financial and performance data for management reporting. This position is primarily onsite at the client's location, four days per week, to foster client relationships and ensure effective project delivery. Accenture emphasizes flexibility to support work/life needs.
Requirements
- Minimum 5 years of progressively responsible experience in project coordination, project administration, contract administration, or administrative support for engineering, construction, public works, utilities, or capital improvement projects.
- Experience supporting multiple projects and project managers simultaneously, including contract and procurement documentation, invoice and pay estimate processing, budget and cost tracking, project records, and meeting coordination.
- 5 years using Microsoft 365 (Excel, Word, PowerPoint, Outlook, Teams) and ERP/financial systems such as SAP or equivalent in a professional setting.
- 5 years of experience with project management, construction management, or document control systems, and electronic invoice/workflow systems.
- 5 years of experience with reporting and tracking tools such as Excel, Smartsheet, Power BI, or equivalent, and PDF/document review software such as Adobe or Bluebeam.
Nice To Haves
- Experience in a public agency, water/wastewater utility, engineering firm, or construction environment.
- Specialized knowledge of the water and wastewater engineering and construction industry.
- Experience with electronic records management and document control in a public agency setting.
- Familiarity with DIR requirements, certified payroll records, stop notices, preliminary notices, and other public works contract compliance documentation.
- Experience coordinating project closeout activities including Notices of Completion, retention processing, and final records archiving.
- Strong analytical, organizational, written and verbal communication, time-management, and problem-solving skills with the ability to independently prioritize multiple assignments and deadlines.
Responsibilities
- Provide specialized project coordination and administrative support for engineering and construction projects.
- Coordinate project documentation, financial transactions, reporting, meetings, records, and administrative deadlines.
- Maintain project trackers, action items, deadlines, and project status information.
- Support the preparation, routing, tracking, and administration of professional services agreements, construction contracts, purchase orders, task orders, amendments, and change orders.
- Review and process invoices and pay estimates for accuracy, coding, and approvals.
- Develop Excel tools to support cost monitoring and forecasting.
- Maintain complete and accurate electronic project records in compliance with agency policies.
- Coordinate administrative project closeout activities.
- Coordinate meetings and workshops, including scheduling, agendas, materials, and action-item tracking.
- Draft and proofread correspondence, reports, and other project documentation.
- Compile financial and performance data to support project managers and management reporting.
Benefits
- Medical coverage
- Dental coverage
- Vision coverage
- Basic life and AD&D insurance
- Short-term disability
- Long-term disability
- 401(k) with employer match
- Health savings accounts
- Flexible spending accounts
- Paid time off
- Paid holidays
- Paid maternity leave
- Paid parental caregiver leave
- Adoption assistance
- Surrogacy assistance
- Supplemental insurance plans
- Employee assistance program
- Legal resources
- Identity theft protection
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
