Project & Administrative Coordinator

Transition Management Corporation•New York, NY

4d•$38 - $42•Hybrid

About The Position

TMC is seeking a proactive, detail-oriented Project and Administrative Coordinator with 1-3 years of experience. This role will support the Head of Facilities Operations & Corporate Services and the AGM of US Regionals, and combines high-level administrative support with project coordination responsibilities, ensuring the smooth execution of strategic initiatives, events, and day-to-day operations across global offices.

Requirements

Bachelor's degree
1-3 years of experience in administrative or project coordination roles
Proven ability to manage calendars, travel, and expenses
Experience supporting onsite events and meetings
Familiarity with AI tools at a foundational level and willingness to learn new technologies to support administrative, project coordination, and communication tasks
Strong organizational and communication skills with attention to detail
Proficiency in Microsoft Office Suite and project management tools
Professionalism and discretion in handling sensitive and confidential information

Responsibilities

Prepare meeting agendas, capture notes, drive project timelines, manage detailed plans, and maintain action item trackers.
Liaise with stakeholders and cross-functional partners.
Support department AI program through administrative project support, developing executive-facing decks, communications, and deliverables.
Assist in large, firmwide event and project coordination to ensure seamless, high-quality end-user experiences, including onsite setup, event curation, communications, and day-of execution.
Track critical event assets such as meeting notes, invoices, contracts, scheduling, budget, event procedures, insurance requests, transportation, security and vendor management, while driving accountability and ensuring deadlines are met.
Create polished, brand-aligned presentations, one-pagers, and communications.
Translate complex updates into clear, compelling visual communications.
Support the AGM of Facilities in our regional office locations with operational efficiency efforts.
Maintain training trackers and ensure staffing compliance with required learning.
Collaborate with global office leads to standardize best practices and ensure alignment. Update organizational charts.
Assist with global facilities operating guidelines, workplace health and safety, and business continuity.
Support the Head of Facilities Operations & Corporate Services on confidential HR workstreams and department initiatives.
Act as the department’s employee intranet administrator, managing content updates, branding and ensuring accurate, up-to-date information on the intranet, under the supervision of AGM.
Manage complex calendars, coordinate travel, and track/manage expenses.
Serve as a gatekeeper, prioritize incoming requests, and handle confidential information.