Infrastructure & Capital Projects – Project Administrative Coordinator, ANS

Accenture Infrastructure and Capital Projects, LLC•Chino Hills, CA

1d•$80,000 - $100,000•Onsite

About The Position

Accenture Infrastructure & Capital Projects is seeking a Project Administrative Coordinator to provide specialized project coordination and administrative support for client engineering and construction projects. This role is crucial throughout the entire project lifecycle, from planning and design to procurement, construction, and closeout. The coordinator will work closely with project managers, consultants, and internal departments to manage project documentation, financial transactions, reporting, meetings, records, and administrative deadlines. The position requires maintaining project trackers, action items, deadlines, and project status information to ensure multiple projects stay on track. Responsibilities include supporting the preparation and administration of agreements, contracts, purchase orders, and change orders, as well as reviewing and processing invoices and pay estimates. The role also involves maintaining electronic project records, coordinating meetings and workshops, and compiling financial and performance data for reporting. The work location is onsite with clients four days per week, with some in-person time for collaboration and relationship building. Accenture is committed to flexibility to support work/life needs.

Requirements

Minimum 5 years of progressively responsible experience in project coordination, project administration, contract administration, or administrative support for engineering, construction, public works, utilities, or capital improvement projects.
Experience supporting multiple projects and project managers simultaneously, including contract and procurement documentation, invoice and pay estimate processing, budget and cost tracking, project records, and meeting coordination.
5 years using Microsoft 365 (Excel, Word, PowerPoint, Outlook, Teams) and ERP/financial systems such as SAP or equivalent in a professional setting.
5 years of experience with project management, construction management, or document control systems, and electronic invoice/workflow systems.
5 years of experience with reporting and tracking tools such as Excel, Smartsheet, Power BI, or equivalent, and PDF/document review software such as Adobe or Bluebeam.

Nice To Haves

Experience in a public agency, water/wastewater utility, engineering firm, or construction environment.
Specialized knowledge of the water and wastewater engineering and construction industry.
Experience with electronic records management and document control in a public agency setting.
Familiarity with DIR requirements, certified payroll records, stop notices, preliminary notices, and other public works contract compliance documentation.
Experience coordinating project closeout activities including Notices of Completion, retention processing, and final records archiving.
Strong analytical, organizational, written and verbal communication, time-management, and problem-solving skills with the ability to independently prioritize multiple assignments and deadlines.

Responsibilities

Provide specialized project coordination and administrative support for engineering and construction projects throughout planning, design, procurement, construction, and closeout.
Work closely with project managers, consultants, and internal departments to coordinate project documentation, financial transactions, reporting, meetings, records, and administrative deadlines.
Maintain project trackers, action items, deadlines, project status information, and administrative deliverables to keep multiple projects on track simultaneously.
Support preparation, routing, tracking, and administration of professional services agreements, construction contracts, purchase orders, task orders, amendments, and change orders.
Review and process invoices and pay estimates for accuracy, appropriate project/job cost coding, and required approvals.
Develop Excel tools to support cost monitoring and forecasting.
Maintain complete, accurate electronic project records in compliance with agency policies.
Coordinate administrative project closeout activities.
Coordinate meetings and workshops, including scheduling, agendas, materials, and action-item tracking.
Draft and proofread correspondence, reports, and other project documentation.
Compile financial and performance data to support project managers and management reporting across multiple systems and sources.