Project Administrative Assistant - 306802

Delaware Nation Industries • Lakewood, CO

2d • $50,000 - $60,000

About The Position

DNI is seeking a Project Administrative Assistant to provide organized, reliable administrative and document-management support to the Department of the Interior’s Interior Business Center, Financial Management Directorate, Contracting Officer Representative Services Branch. The assistant will help COR Services staff maintain complete and accessible award files, manage repositories and shared drives, support meetings, monitor communications, and conduct administrative completeness checks for performer reports across a portfolio of approximately 375 contracts, Other Transaction Agreements, and Cooperative Agreements.

Requirements

• At least 2 years of experience in administrative or program support.
• Experience using document-management and tracking systems.
• Strong organization, accuracy, written communication, discretion, and follow-through.
• Active Public Trust or ability to receive a Public Trust Clearance

Nice To Haves

• Familiarity with federal acquisition or federal assistance processes.
• Experience organizing award or contract files and maintaining shared repositories.
• Experience monitoring inboxes or Teams channels, preparing meeting materials, maintaining agendas, drafting minutes, or reviewing submissions for completeness.
• Experience supporting a government, regulated, compliance-focused, or deadline-driven environment.

Responsibilities

• Organize, upload, and catalog award-file documents.
• Maintain document repositories, shared drives, and orderly award-file records.
• Draft meeting minutes and maintain agendas.
• Track documentation requirements and recurring submissions.
• Conduct administrative completeness checks of performer reports.
• Monitor COR Services inboxes and Teams channels for time-sensitive items.
• Maintain calendars, action-item records, and administrative tracking information.
• Support report consolidation, meeting preparation, and routine administrative pre-review of performer submissions.
• Send reminders to COR Services staff for required actions and upcoming deadlines.
• Support continuous award-file updates based on performer submissions.
• Support routine, non-directional coordination with award performers, vendors, and other external stakeholders as assigned.
• Protect government information, data, and equipment and follow applicable security, privacy, records, and information-handling requirements.

Benefits

• Covers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental
• Matching 401K
• Short- and Long-Term Disability
• Pet Insurance
• Professional Development/Education Reimbursement
• Parking and Transit Benefits for NY, NJ, ATL, and DC Metro areas

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed