Project Administrative Assistant (19173)

ARION BLUE LLC•Houston, TX

1d•Onsite

About The Position

The Project Administrative Assistant is responsible for providing administrative and document support to the project team, including proofreading and formatting documents, maintaining project files and databases, and coordinating meetings. Assists Corporate Services team, while serving as a point of contact for internal clients and supporting efficient project operations.

Requirements

High School Diploma required.
3 years of experience minimum.
Possesses strong interpersonal skills.
Excellent verbal and written communication skills.
Advanced knowledge working with MS Office (Word, Excel, PowerPoint).
Very comfortable working with current desktop applications and a cloud-based environment (i.e. Office 365, SharePoint, Microsoft Teams, etc.)
Comfortable working with PDFs in Adobe Acrobat.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Proofread and edit reports and general correspondence for accuracy of grammar and formatting.
Maintain project documents, databases and spreadsheets.
Manage meeting appointments and logistics.
Manage vendor breakfasts and lunch and learn opportunities.
Manage Project SharePoint & Teams sites and groups.
Assist Corporate Services team in the planning and execution of company events.
Maintain the electronic file structure.
Arrange and participate in meetings and project team activities.
Convert scanned images or Excel files into MS Word documents.
Assist with document formatting and combine files for production purposes.
Help acclimate new team members on to the project team.
Be the first point of contact for in-house Clients officing in the Arion building.
Build rapport with all project team members and establish trust.
Perform related duties, as needed.